Office Operations Manager — Leadership Support

Bobit Business Media; Northern, New York (KY, NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Bobit Business Media seeks an Office Manager to provide administrative and operational support for the Enhanced Family Foster Care (EFFC) program. The role supervises the Receptionist and the program Driver under the Sr. Vice President.

The position requires an Associate degree, 2–3 years of admin/office-management experience, and at least 1 year of supervision. Notarization in NY within six months is required.

Qualifications

• Associate degree in office administration, human services, or a related field.
• Two to three years of progressively responsible administrative or office-management experience.
• At least one year of supervisory or team-lead experience.
• Must be eligible for appointment as a New York State Notary Public and obtain the commission within six (6) months of employment.

Responsibilities

• Provide day-to-day coordination of general EFFC office operations, including reception/front-desk coverage and routine communication.
• Supervise the Receptionist and EFFC Driver, including scheduling and performance feedback.
• Provide administrative support to EFFC leadership, including scheduling, correspondence, and meeting coordination.
• Coordinate onboarding logistics for staff interviews, orientation, and access credentials.
• Maintain organized office records and administrative tracking systems for deadlines and training records.
• Coordinate staff training registrations and maintenance of training records.
• Manage office purchasing and inventory, including office supplies and program materials.
• Process and track routine administrative financial items such as receipts and invoices in Concur.
• Coordinate department vehicle-related administrative needs and staff travel arrangements.
• Distribute the weekly family-timeschedule based on program staff input.
• Support case-file organization and retrieval for audits or monitoring purposes.
• Monitor progress on assigned office-admin projects and report status.
• Participate in supervision meetings and perform other general office-management duties.
• Obtain and maintain a NYS Notary Public commission within six months of employment.

Skills

Office management

Supervisory experience

Communication skills

Notary understanding

Education

Associate degree in office administration or related field

Tools

Concur

Job description

Bobit Business Media seeks an Office Manager to provide administrative and operational support for the Enhanced Family Foster Care (EFFC) program. The role supervises the Receptionist and the program Driver under the Sr. Vice President.

The position requires an Associate degree, 2–3 years of admin/office-management experience, and at least 1 year of supervision. Notarization in NY within six months is required.