Office & Operations Manager — Landscaping

Air Comfort, Inc; Tullytown (PA); On-site; USD 55,000 - 70,000; Full time

Job summary

Hanagan Landscaping in Tullytown, PA, seeks an organized Office Manager to keep office and field operations running smoothly. This full-time role connects customers, crews, vendors, and management, coordinating estimates, schedules, and documentation while supporting invoicing and payroll.

The ideal candidate has 3+ years in office management or related roles, strong organizational skills, and excellent communication. Landscaping/field-service experience is a plus.

Qualifications

• At least three years of office management, administrative, bookkeeping, or operations experience.
• Strong organizational skills and close attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage competing priorities in a fast-paced environment.
• Experience with invoicing, bookkeeping, payroll support, or job costing.
• Comfort learning estimating, scheduling, CRM, and accounting software.
• QuickBooks experience is a plus.

Responsibilities

• Manage day-to-day office operations, communications, records, and administrative workflows.
• Answer customer calls and emails professionally and ensure timely follow-up.
• Coordinate estimates, appointments, job schedules, crews, and service requests.
• Support management with proposals, contracts, work orders, and customer documentation.
• Assist with invoicing, accounts receivable, accounts payable, and payment tracking.
• Maintain customer, vendor, employee, and job records.
• Enter and review labor, material, equipment, subcontractor, and other job costs.
• Help compare estimated costs with actual job results and identify missing or inaccurate information.
• Support payroll preparation, timecard review, employee documentation, and payroll submission.
• Communicate schedule changes and job information clearly to field supervisors and crews.
• Assist with purchasing, vendor coordination, permits, insurance documents, and bid prep/submission.
• Help coordinate snow and ice operations, including pre-season planning, customer communication, event documentation, and post storm billing and payroll.
• Improve office procedures, reporting, and information flow as the company grows.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Microsoft Office

Payroll support

Tools

Microsoft Office Suite

QuickBooks

CRM software

Job description

Hanagan Landscaping in Tullytown, PA, seeks an organized Office Manager to keep office and field operations running smoothly. This full-time role connects customers, crews, vendors, and management, coordinating estimates, schedules, and documentation while supporting invoicing and payroll.

The ideal candidate has 3+ years in office management or related roles, strong organizational skills, and excellent communication. Landscaping/field-service experience is a plus.