Office Manager

Air Comfort, Inc; Tullytown (PA); On-site; USD 55,000 - 70,000; Full time

Job summary

Hanagan Landscaping in Tullytown, PA, seeks an organized Office Manager to keep office and field operations running smoothly. This full-time role connects customers, crews, vendors, and management, coordinating estimates, schedules, and documentation while supporting invoicing and payroll.

The ideal candidate has 3+ years in office management or related roles, strong organizational skills, and excellent communication. Landscaping/field-service experience is a plus.

Qualifications

• At least three years of office management, administrative, bookkeeping, or operations experience.
• Strong organizational skills and close attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage competing priorities in a fast-paced environment.
• Experience with invoicing, bookkeeping, payroll support, or job costing.
• Comfort learning estimating, scheduling, CRM, and accounting software.
• QuickBooks experience is a plus.

Responsibilities

• Manage day-to-day office operations, communications, records, and administrative workflows.
• Answer customer calls and emails professionally and ensure timely follow-up.
• Coordinate estimates, appointments, job schedules, crews, and service requests.
• Support management with proposals, contracts, work orders, and customer documentation.
• Assist with invoicing, accounts receivable, accounts payable, and payment tracking.
• Maintain customer, vendor, employee, and job records.
• Enter and review labor, material, equipment, subcontractor, and other job costs.
• Help compare estimated costs with actual job results and identify missing or inaccurate information.
• Support payroll preparation, timecard review, employee documentation, and payroll submission.
• Communicate schedule changes and job information clearly to field supervisors and crews.
• Assist with purchasing, vendor coordination, permits, insurance documents, and bid prep/submission.
• Help coordinate snow and ice operations, including pre-season planning, customer communication, event documentation, and post storm billing and payroll.
• Improve office procedures, reporting, and information flow as the company grows.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Microsoft Office

Payroll support

Tools

Microsoft Office Suite

QuickBooks

CRM software

Job description

Office Manager

Hanagan Landscaping — Tullytown, Pennsylvania

Full-time | $55,000–$70,000 per year

Hanagan Landscaping is seeking an organized, dependable, and proactive Office Manager to keep our office and field operations running smoothly. This is a key position that connects our customers, crews, vendors, and management team.

The ideal candidate is comfortable managing a busy office, coordinating changing schedules, supporting estimating and sales, and maintaining accurate financial and job-costing records. Landscaping or construction industry experience is strongly preferred.

Responsibilities

• Manage day-to-day office operations, communications, records, and administrative workflows
• Answer customer calls and emails professionally and ensure timely follow-up
• Coordinate estimates, appointments, job schedules, crews, and service requests
• Support management with proposals, contracts, work orders, and customer documentation
• Assist with invoicing, accounts receivable, accounts payable, and payment tracking
• Maintain customer, vendor, employee, and job records
• Enter and review labor, material, equipment, subcontractor, and other job costs
• Help compare estimated costs with actual job results and identify missing or inaccurate information
• Support payroll preparation, timecard review,employee documentation, and payroll submission.
• Communicate schedule changes and job information clearly to field supervisors and crews
• Assist with purchasing, vendor coordination, permits, insurance documents, and bid prep/submission.
• Help coordinate snow and ice operations, including pre-season planning, customer communication,event documentation, and post storm billing and payroll.
• Improve office procedures, reporting, and information flow as the company continues to grow.

Qualifications

• At least three years of office management, administrative, bookkeeping, or operations experience
• Strong organizational skills and close attention to detail
• Clear, professional written and verbal communication
• Ability to manage competing priorities in a fast-paced environment
• Experience with invoicing, bookkeeping, payroll support, or job costing
• Proficiency with Microsoft Office.
• Comfort learning estimating, scheduling, CRM, and accounting software
• Sound judgment and the ability to handle sensitive information confidentially
• Landscaping, construction, snow management, or other field-service experience is a plus
• QuickBooks experience is a plus
• Bilingual in English and Spanish is a plus but not required.

Schedule and Compensation

This is a full-time, primarily Monday-through-Friday position based at our Tullytown office. Some early-morning, evening, or weekend availability may be required during peak landscaping periods and winter weather events.

The salary range is $55,000–$70,000 per year, depending on relevant experience and qualifications.

About Hanagan Landscaping

Hanagan Landscaping provides landscape maintenance, design and construction, and snow and ice management services throughout Philadelphia, Bucks County, and Montgomery County. We take pride in high-quality work, honest communication, reliable service, and treating customers and employees with respect. Our employees are our number one asset.

Hanagan Landscaping is an equal opportunity employer.