Office Operations Manager

Nossaman; Los Angeles (CA); On-site; USD 135,000 - 155,000; Full time

Job summary

Nossaman in Los Angeles seeks an experienced Office Operations Manager to oversee facilities and office administration across the firm’s nationwide offices. You will report to the Office Administration Director and drive space planning, vendor management, and office services.

Based in LA, you will coordinate relocations, manage budgets and safety programs, and ensure efficient, professional offices. The role requires hands-on PM skills, strong communication, and willingness to travel to other

Qualifications

• 5+ years of facilities management or office administration experience.
• Experience with multi-location operations and relocations.
• Strong project management and organizational skills.
• Experience budgeting and managing vendor contracts.
• Willingness to travel to other firm offices as needed.

Responsibilities

• Manage day-to-day facilities operations and office administration.
• Serve as point of contact for facilities vendors and property management teams.
• Conduct routine inspections and address safety, maintenance and business continuity concerns.
• Assist with office moves, furniture installations, and space planning.
• Support openings, relocations, expansions, and closures under direction of Office Administration Director.
• Manage vendor access, schedules, invoices, contracts and insurance certificates.
• Monitor vendor performance and service levels, and improve service quality and efficiency.
• Maintain facilities records including floor plans, inventories, vendor agreements and warranties.
• Review facilities invoices for accuracy and assist budgeting and cost-control initiatives.
• Coordinate with IT and other departments on office projects and events and initiatives.

Skills

Facilities management

Office administration

Vendor management

Project management

Budgeting

Travel readiness

Job description

We are seeking an experienced Office Operations Manager to support the Firm's facilities and office administration functions across its nationwide offices. Reporting to the Office Administration Director, this position plays a key role in coordinating and managing office facilities, office services, office events, vendor relationships, space planning, office relocations and other operational initiatives across the Firm.

This role serves as an operational partner to the Office Administration Director, helping support the increasing demands associated with the Firm's growth, new office openings, office build-outs, relocations and other facilities-related projects.

While based in Los Angeles, the position supports all Firm offices and regularly collaborates with Office Administrative Partners, property management teams, vendors, a team of Office Administrative Assistants and members of the Administrative Management Team nationwide.

The ideal candidate is a hands-on facilities and office administration professional with strong project management skills who can coordinate multiple operational priorities, promptly address facilities and office-related issues and maintain professional, safe, efficient and well-functioning offices.

The salary range for the position of Office Operations Manager at Nossaman is $135,000 to $155,000 annually. The successful candidate’s salary for this position is reasonably expected to be set within this range. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Manage day-to-day facilities operations and office administration functions, including maintenance, repairs, janitorial services, HVAC, security, access control, conference room operations and life-safety matters
• Serve as a point of contact for facilities vendors, property management teams, Office Administrative Assistants and Office Services personnel, helping address operational and facilities-related issues as they arise
• Conduct routine office inspections and follow through on maintenance, safety, office appearance and business continuity concerns
• Assist with office moves, furniture installations, inventory management, office assignments, space planning and occupancy needs
• Support office openings, relocations, expansions, consolidations and office closures under the direction of the Office Administration Director
• Manage vendor access, project schedules, work orders, estimates, certificates of insurance and completion of contracted work
• Monitor vendor performance and service levels, assist with office services and hospitality programs and identify opportunities to improve service quality, consistency and operational efficiency
• Maintain facilities and office administration records, including floor plans, inventories, vendor agreements, warranties, access information, emergency preparedness documentation and office project files
• Review facilities invoices for accuracy, assist with budgeting and cost-control initiatives, prepare project updates and operational reports and monitor facilities-related expenditures
• Coordinate with the IT Department, Office Administrative Assistants and other administrative departments on office projects, office events and operational initiatives

Qualifications

• 5+ years of experience in facilities management, office administration, or a related field
• Experience managing office relocations, build-outs, renovations, or multi-location operations
• Strong project management and organizational skills
• Experience working with budgets, vendors and service contracts
• Ability to manage multiple priorities and projects simultaneously and respond to time-sensitive facilities matters outside regular business hours when necessary
• Excellent interpersonal, communication and problem-solving skills
• Ability to perform physical activities associated with facilities inspections and office projects
• Demonstrated ability to assess situations, make informed decisions and exercise sound judgment when addressing operational issues
• Willingness to travel as needed to other Firm offices

We are not accepting agency submissions at this time.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.