Marketing & Events Specialist

Nossaman; California; On-site; USD 80,000 - 90,000; Full time

Job summary

Nossaman in Orange County seeks a Marketing & Events Specialist to lead the planning and execution of client-facing events, including webinars and in-person seminars, aligning with firm strategy. You will manage checklists, budgets, invitations, and post-event ROI analysis.

You will collaborate with the Business Development Team and attorneys, producing event materials and ensuring smooth day-of operations, while supporting brand and external marketing efforts.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Hospitality or equivalent required.
• 3-5 years of event planning experience required; law firm or professional services preferred.
• Strong independence in planning and executing events.
• Proven ability to manage multiple projects in a fast-paced environment.
• Excellent problem-solving, time management and communication skills.

Responsibilities

• Lead planning and execution of in-person and virtual events from start to finish.
• Prepare event checklists and budgets and track progress against plan.
• Create invitations, registration forms, and RSVP reports for stakeholders.
• Manage logistics with vendors, venue, F&B and AV.
• Develop event materials such as PowerPoints, handouts, signage, giveaways.
• Maintain event mailing lists in InterAction CRM.
• Coordinate CLE accreditation with Recruiting & Development.
• Brief attorneys and staff for events and coordinate day-of logistics.
• Produce post-event reports on attendance, engagement and feedback.
• Identify ways to improve processes, reduce costs and boost engagement.
• Maintain firm-wide event calendar and sponsorship logistics.
• Support graphic design requests as needed and assist BD initiatives.

Skills

Event planning

Budget management

CRM (InterAction)

PowerPoint

Excel

Zoom Webinar

Photoshop

InDesign

HTML basics

Team collaboration

Communication skills

Time management

Education

Bachelor's degree in Marketing or related field

Tools

InterAction CRM

Excel

PowerPoint

Photoshop

InDesign

HTML

Job description

Marketing & Events Specialist (Orange County)

We are seeking a detail-oriented Marketing & Events Specialist for our Orange County office to play an integral role in the Firm's regional and firm-wide marketing and visibility efforts. The primary function of the Marketing & Events Specialist is to lead the planning and execution of the Firm’s client-facing events, including webinars, in-person seminars, receptions, sponsorships and other events tied to key Firm strategic initiatives.

In addition to handling event logistics, this position will provide post-event insights and reporting, and lead event debriefs to determine ROI. This position will also support other strategic projects and initiatives for the Marketing Team, such as brand management, content marketing and external marketing communications. The Marketing & Events Specialist will work closely and collaborate with others in the Business Development Department, practice groups, individual attorneys and staff to achieve Firm goals. The position reports to the Firm's Marketing Director.

The hourly range for the position of Marketing & Events Specialist at Nossaman is approximately $41.03 to $46.16 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $80,000 and $90,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Lead the planning and execution of in-person and virtual events from start to finish, including pre- and post-event collaboration with the Business Development Team and relevant attorneys
• Prepare and maintain event checklists and budgets to ensure event preparations are consistently on track and on budget
• Create invitations and registration forms and provide consistent RSVP tracking reports to key event stakeholders
• Manage all event logistics with internal teams or offsite vendors, including venue, food and beverage and A/V
• Lead the creation of all event materials, such as PowerPoint presentations, handouts, signage and giveaways
• Create and maintain event mailing lists in InterAction (CRM)
• Partner with the Firm’s Recruiting & Development Team on CLE accreditation
• Ensure all attorneys, policy advisors and on-the-ground staff are fully briefed and prepped for the event
• Serve as the main point of contact for day-of event logistics, including event setup and breakdown, registration and speaker coordination
• Create timely, post-event reports to track attendance, engagement and attendee feedback
• Identify and develop improved event processes to increase event management efficiencies, reduce costs and increase attendee engagement
• Maintain the Firm’s event calendar
• Coordinate deliverables for Firm-wide and practice-specific sponsorships, including delivery of logos and advertising and booth/exhibiting logistics
• Assist with graphic design requests as needed
• Provide general support to the Business Development Department related to a wide array of projects/initiatives as needed

Experience & Qualifications

• Bachelor's degree in Marketing, Business Administration, Hospitality or equivalent work experience, is required
• 3-5 years of event planning is required; law firm or professional services background strongly preferred
• Strong skillset focused on independent event planning and execution
• Team player with an ability to work in a fast-paced and high-volume professional services environment
• Ability to take ownership of projects, maintain superior project management and handle multiple, complex projects simultaneously
• Strong problem-solving skills and the ability to proactively provide solutions to circumvent potential problems
• Proficient in Microsoft Office Suite, including advanced skills in Excel and PowerPoint; InterAction or other CRM as well as Zoom Webinar experience preferred
• Experience with Photoshop and InDesign or other graphic design software
• Basic knowledge of HTML
• Strong verbal and written communication skills and client service ethic
• Exceptional time management and organizational skills
• Strong work ethic with outgoing personality
• Must be willing and able to work overtime and travel to events as necessary, with some evenings and weekends required

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status, or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.

Agency submissions by invitation only. Unsolicited submissions will not be accepted.