Office Operations Leader

Talentify; New York (NY); On-site; USD 61,000 - 83,000; Full time

Job summary

Alliance Laundry Systems in New York is seeking an Office Manager to organize and coordinate office administration, procedures, and safety, ensuring efficiency and alignment with quality standards. You will partner with the General Manager to streamline internal communication, supervise staff, manage inventory, and delegate tasks.

The role requires a blend of administrative experience and leadership, with responsibilities spanning budget handling, onboarding, payroll, facility management, and

Qualifications

• Associate’s or Bachelor’s degree in business administration or related field preferred.
• At least 4 years of related work experience required.
• An equivalent combination of education, training, and experience will be considered.
• Certifications in office management, project management, or related areas a plus.
• Experience with QuickBooks and SAP strongly preferred.

Responsibilities

• Provide administrative assistance to the Service, Sales, and Operations teams and oversee day-to-day office operations.
• Serve as office point of contact for internal and external partners; handle inquiries and correspondence.
• Manage office budget, expenses, invoicing, payments, and other bookkeeping duties with local A/R and A/P inquiries.
• Lead staff relations, including mentoring, training, and policy enforcement to improve efficiency and safety.
• Assist with onboarding of new employees, conduct orientations, and manage payroll.
• Oversee facility management and coordinate repairs, cleaners, and contractors for a safe, productive environment.
• Coordinate special projects and events to meet deadlines and goals across teams.
• Participate in process improvements and escalate top-level issues to leadership when needed.

Skills

Business acumen

Organization

Analytical

Office software

Leadership

Diplomacy

Communication

Education

Bachelor's degree in business administration

Associate degree acceptable

Certifications in office management

Tools

QuickBooks

SAP

Job description

Alliance Laundry Systems in New York is seeking an Office Manager to organize and coordinate office administration, procedures, and safety, ensuring efficiency and alignment with quality standards. You will partner with the General Manager to streamline internal communication, supervise staff, manage inventory, and delegate tasks.

The role requires a blend of administrative experience and leadership, with responsibilities spanning budget handling, onboarding, payroll, facility management, and