Office Operations Lead - Admin, Payroll & Facilities

UNAVAILABLE; New York (NY); On-site; USD 65,000 - 79,000; Full time

Job summary

Alliance Laundry Systems is seeking an Office Manager in New York to organize and coordinate office administration, ensuring efficiency, safety, and alignment with quality standards. You will partner with the General Manager to streamline procedures, manage inventory, supervise staff, and delegate tasks.

The role requires a mix of administrative experience, organizational and communication skills, problem-solving abilities, and leadership capabilities.

Qualifications

• At least 4 years of related office management experience
• Experience with QuickBooks and SAP preferred
• Strong leadership and communication abilities
• Knowledge of administrative procedures and budgeting

Responsibilities

• Provide administrative support to Service, Sales, and Operations teams while overseeing day-to-day office operations
• Serve as main point of contact for internal/external partners and handle inquiries
• Manage office budget, expenses, invoicing, payments, and local A/R/A/P inquiries
• Supervise staff, mentor/train, enforce office policies and safety regulations
• Assist with onboarding, orientation, and payroll processes
• Oversee facilities, repairs, maintenance, and coordination with cleaners/contractors
• Coordinate cross-team projects and events to meet deadlines and goals
• Participate in process improvements and escalations to leadership

Skills

Business acumen

Organizational skills

Communication skills

Leadership

Problem-solving

Analytical skills

Team collaboration

Education

Associate/Bachelor's degree in business administration or related field

Equivalent education/training/experience

Certifications in office management or related areas

Tools

QuickBooks

SAP

Office software (Word/Excel/Email)

Job description

Alliance Laundry Systems is seeking an Office Manager in New York to organize and coordinate office administration, ensuring efficiency, safety, and alignment with quality standards. You will partner with the General Manager to streamline procedures, manage inventory, supervise staff, and delegate tasks.

The role requires a mix of administrative experience, organizational and communication skills, problem-solving abilities, and leadership capabilities.