Office & Operations Lead (SF) – AI Safety Mission

Center for AI Safety; San Francisco (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health insurance

401K plan + 4% matching

Unlimited PTO

Lunch and dinner at the office

Annual Professional Development Stipen

Job summary

Center for AI Safety (CAIS) is hiring a full-time Office Manager for our San Francisco office. You’ll own daily operations, vendor relationships, onboarding/offboarding, and in-office events, collaborating with People Ops, IT, and Finance.

The role emphasizes process improvement, automation, and delivering a welcoming environment for about 30–50 people. This hands-on position requires managing facilities, meals, access control, and coordinating between facilities, vendors, and the broader team.

Qualifications

• 3+ years of experience in office management or similar operations role.
• Experience managing vendors and tracking a budget.
• Strong organization and follow-through; ability to manage many small tasks.
• Friendly, professional presence and good judgment under urgency.
• Clear written and verbal communication.
• High agency and low ego; proactive and dependable.
• Discretion handling sensitive information.
• Comfort with physical tasks and lifting up to 30 lbs.
• Genuine interest in AI safety and CAIS’s mission.

Responsibilities

• Run the Office: manage day-to-day operations and vendor relations.
• Oversee office meal and snack program and pantry stock.
• Coordinate building management, maintenance, and access control.
• Setup onboarding/offboarding and support People Ops workflows.
• Plan and support all-hands and in-office events with external teams.
• Support onboarding/visitor coordination for remote employees and guests.
• Identify inefficiencies and propose automation or SOP improvements.

Skills

Organization

Communication

Time management

Proactive mindset

Tools

Google Workspace

Slack

Notion

DoorDash for Business

Forkable

Job description

Center for AI Safety (CAIS) is hiring a full-time Office Manager for our San Francisco office. You’ll own daily operations, vendor relationships, onboarding/offboarding, and in-office events, collaborating with People Ops, IT, and Finance.

The role emphasizes process improvement, automation, and delivering a welcoming environment for about 30–50 people. This hands-on position requires managing facilities, meals, access control, and coordinating between facilities, vendors, and the broader team.