On-site Office Manager — SF Operations Lead

Center for AI Safety (CAIS); San Francisco (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health insurance

401K

Unlimited PTO

Lunch & dinner at the office

Development stipend

Access to AI safety talent

Job summary

The Center for AI Safety (CAIS) is seeking an Office Manager in San Francisco to own the day-to-day office operations for a growing team of about 30 people. You will manage the workspace, tools, and logistics to keep things running smoothly and create a productive environment.

You’ll lead onboarding logistics, coordinate events, and support People Ops, IT, and Finance. The role is hands-on with opportunities to streamline processes using AI tools.

Qualifications

• 3+ years of experience in office management or operations.
• Experience managing vendors and tracking a budget.
• Strong organization and follow-through; ability to manage multiple small tasks.

Responsibilities

• Run day-to-day office operations to keep the workspace functional and welcoming.
• Manage office meal program and pantry; coordinate with vendors.
• Liaise with building management for maintenance, security, and repairs; after-hours coverage.
• Handle building access and visitor logistics; manage space requests and small improvements.
• Coordinate vendors for cleaning, supplies, and maintenance; ensure vendor expectations.
• Collaborate with IT for in-office equipment setup and access for staff.

Skills

Office management

Vendor management

Organizational skills

Written and verbal communication

Discretion handling sensitive info

Physical work readiness

Tools

Google Workspace

Slack

Notion

Job description

The Center for AI Safety (CAIS) is seeking an Office Manager in San Francisco to own the day-to-day office operations for a growing team of about 30 people. You will manage the workspace, tools, and logistics to keep things running smoothly and create a productive environment.

You’ll lead onboarding logistics, coordinate events, and support People Ops, IT, and Finance. The role is hands-on with opportunities to streamline processes using AI tools.