Office & Operations Lead - High-Impact Startup

Reflect Orbital; Hawthorne (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical/dental/vision coverage

HSA/FSA/401K

Unlimited PTO

Healthy lunches

Job summary

Reflect Orbital is seeking an Office Administrator to own the daily experience of our Hawthorne office. You’ll keep the space welcoming, well-stocked, and running smoothly while partnering with the Operations Manager and leadership to support scale.

You will manage food deliveries, vendor relationships, budgeting, and calendar support for leadership, ensuring secure handling of contracts and respectful collaboration with technical teams.

Qualifications

• 2+ years of Office Administrator or Office Management experience in a startup or growth-stage company.
• High-trust, self-starter who takes initiative.
• Strong judgment and interpersonal skills.
• Experience working with engineers/technical teams in a fast-paced environment.

Responsibilities

• Own day-to-day operations of the office; ensure smooth, welcoming environment.
• Manage daily food deliveries and stock of snacks/drinks.
• Restock office/kitchen supplies.
• Serve as primary contact for facilities vendors (cleaning, pest control, etc.).
• Assist in planning future moves/build-outs as team grows.
• Greet visitors and support ITAR/EAR check-in procedures.
• Manage conference room reservations.
• Maintain contracts in shared Google Drive; collect documents.
• Upload contracts (including NDAs) for signature.
• Plan/organize team events, off-sites, celebrations.
• Coordinate shipping, receiving, and mail logistics.
• Track and reconcile office operations budget; process invoices.
• Maintain safety and emergency preparedness.
• Suggest improvements as the company scales.
• Provide admin and calendar support to leadership.
• Negotiate and manage vendor contracts/ renewals.

Skills

Office administration

Vendor management

Budget tracking

Calendar & scheduling

Communication

Tools

Google Drive

Contract management

Job description

Reflect Orbital is seeking an Office Administrator to own the daily experience of our Hawthorne office. You’ll keep the space welcoming, well-stocked, and running smoothly while partnering with the Operations Manager and leadership to support scale.

You will manage food deliveries, vendor relationships, budgeting, and calendar support for leadership, ensuring secure handling of contracts and respectful collaboration with technical teams.