Office & Facilities Lead — Fast-Paced, High-Impact Ops

Reflectorbital; Hawthorne (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical/dental/vision coverage

HSA/FSA/401K

Unlimited PTO

Healthy lunches

Job summary

Reflect Orbital is seeking a detail‑oriented Office Administrator to own the Hawthorne office operations, ensuring a welcoming space, stocked supplies, and smooth day‑to‑day functioning for a growing team.

Reporting to the Operations Manager, you will partner with facilities, engineering, and leadership to scale the office, manage vendors, plan moves, handle contracts, events, and budgeting with discretion.

Qualifications

• 2+ years of Office Administrator or Office Management experience, ideally in a startup or growth‑stage company.
• High‑trust, high‑integrity self‑starter who takes initiative and gets things done without needing to be asked.
• Genuinely enjoys working alongside engineers and technical teams in a fast‑paced, hands‑on environment.

Responsibilities

• Own the day‑to‑day operations of the office, making sure it runs smoothly and feels welcoming
• Serve as “food czar” — the point person for daily food deliveries and manage snack and drink stock
• Monitor and restock office and kitchen supplies
• Serve as the primary point of contact for facilities vendors (cleaning crews, pest control, and other service providers)
• Help to plan and execute future office moves or build‑outs as the team grows
• Greet and assist visitors for meetings, including export control (ITAR/EAR) check‑in procedures
• Manage the conference room reservation system
• Create and maintain a repository of signed contracts on shared Google Drive, collecting documents from team members as needed
• Upload contracts (including NDA’s) for signature
• Assist in the planning and organizing of team‑bonding events, off‑sites, and holiday celebrations
• Coordinate shipping, receiving, and mail/package logistics
• Track and manage the office operations budget; process and reconcile vendor invoices and expenses
• Maintain office safety and emergency preparedness (first aid supplies, fire drills, emergency contact lists)
• Continuously look for ways to improve the office environment and office organization as the company scales
• Provide administrative and calendar support to leadership as needed
• Negotiate and manage vendor contracts and renewals to ensure the best value for the company

Skills

Office administration

Startup experience

Vendor management

Budget management

Proactive ownership

Interpersonal skills

Organization

Job description

Reflect Orbital is seeking a detail‑oriented Office Administrator to own the Hawthorne office operations, ensuring a welcoming space, stocked supplies, and smooth day‑to‑day functioning for a growing team.

Reporting to the Operations Manager, you will partner with facilities, engineering, and leadership to scale the office, manage vendors, plan moves, handle contracts, events, and budgeting with discretion.