Office Operations Lead for Fast-Paced Teams

Meet Life Sciences; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Meet Life Sciences in San Jose, CA is seeking an Office Manager to keep daily operations organized and running smoothly. This hands-on role supports administration, facilities, purchasing, vendors, events, and team needs.

The ideal candidate will have a high school diploma (college degree is a plus) and proven experience in office administration. Strong organizational, communication, and interpersonal skills are essential, with proficiency in Microsoft Office.

Qualifications

• Minimum high school diploma; college degree preferred.
• Office administration experience required.
• Strong organizational and communication skills.
• Proficiency in Word and Excel.
• Ability to handle confidential information.
• Experience with QuickBooks or similar software preferred.

Responsibilities

• Manage scheduling, emails, documents, and admin tasks.
• Oversee office maintenance, safety, and repairs.
• Order supplies and manage equipment.
• Coordinate with vendors and service providers.
• Organize meetings and team events.
• Assist with invoices, expenses, and basic bookkeeping.
• Support departments with day-to-day needs.

Skills

Organizational skills

Communication

Interpersonal skills

Multitasking

Confidentiality

MS Office

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office (Word, Excel)

QuickBooks

Job description

Meet Life Sciences in San Jose, CA is seeking an Office Manager to keep daily operations organized and running smoothly. This hands-on role supports administration, facilities, purchasing, vendors, events, and team needs.

The ideal candidate will have a high school diploma (college degree is a plus) and proven experience in office administration. Strong organizational, communication, and interpersonal skills are essential, with proficiency in Microsoft Office.