Administrative Lead & Office Events Coordinator

Planet Pharma; San Francisco (CA); On-site; USD 22,000 - 31,000; Full time

Job summary

Planet Pharma in San Francisco, CA is seeking an Administrative Support specialist to handle emails, calls, data entry, and document preparation. You will also maintain office operations, manage supplies and equipment, and coordinate meetings and events.

The role requires excellent communication, strong organizational skills, and proficiency in MS Office. Experience in an office setting and a high school diploma are essential.

Qualifications

• High school diploma or equivalent.
• Degree in Business Administration, Human Resources, or related field.
• Certification in office management or administration.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Strong communication and organizational skills.

Responsibilities

• Administrative support: manage emails, calls, mail, data entry, filing, and document prep.
• Office operations: maintain cleanliness, organize common areas, operate copiers/scanners, shipping/receiving.
• Supply & equipment: monitor inventory, order supplies, arrange equipment repairs.
• Scheduling & events: book rooms, schedule meetings, coordinate company events, manage calendars.
• Communication hub: greet visitors, direct calls, disseminate announcements, support inter-department communication.
• Staff support: handle general requests, support senior leaders.
• Vendor relations: communicate with vendors, service providers, building management.
• Building safety: assist facility inspections, hazardous waste shipments, drills and emergency planning.
• Security: assist with access control, building surveillance, and incident investigations.

Skills

Communication

Organization

Multitasking

Detail-oriented

Problem-solving

MS Office

Education

High school diploma or equivalent

BA/HR or related field degree

Office management certification

CAP / MOS / PMP / Six Sigma certifications

Tools

MS Office Suite (Excel, Word, PowerPoint)

Job description

Planet Pharma in San Francisco, CA is seeking an Administrative Support specialist to handle emails, calls, data entry, and document preparation. You will also maintain office operations, manage supplies and equipment, and coordinate meetings and events.

The role requires excellent communication, strong organizational skills, and proficiency in MS Office. Experience in an office setting and a high school diploma are essential.