Office Manager & People Operations Lead

Glocap Search; Menlo Park (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Healthcare-Focused Private Investment Firm is seeking an experienced Office Manager in Menlo Park to oversee daily operations and lead the admin function. You will manage office vendors, IT coordination, and onboarding while guiding Administrative Assistants to deliver polished support.

The role requires 8+ years in office management and a bachelor’s degree (preferred), with a 5-day in-office schedule and strong organizational leadership.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 8+ years in office management or related roles, preferably in professional services.
• Experience mentoring administrative staff and coordinating across teams.
• Experience with onboarding and HR-related support is preferred.

Responsibilities

• Oversee day-to-day operations of the Menlo Park office and maintain a professional workplace.
• Serve as liaison with building management, vendors, and service providers.
• Manage vendor contracts and office service agreements, coordinating with IT for onsite support.
• Proactively manage office inventory, pantry supplies, and refreshments while monitoring budgets.
• Track invoices and office expenses; ensure timely processing of payments.
• Coordinate interview logistics, onboarding, offboarding, workspace prep, and new hire orientation with People team.
• Provide light HR support and support employee engagement initiatives and internal communications.
• Supervise Administrative Assistants, ensuring high-quality support across the office.
• Balance workloads among Administrative Assistants and establish best practices.
• Assist in planning firm events, meetings, and employee engagement activities.
• Ensure adherence to information security policies and data privacy standards.

Skills

Leadership

Communication

Project management

Vendor management

Team mentoring

Customer service

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Healthcare-Focused Private Investment Firm is seeking an experienced Office Manager in Menlo Park to oversee daily operations and lead the admin function. You will manage office vendors, IT coordination, and onboarding while guiding Administrative Assistants to deliver polished support.

The role requires 8+ years in office management and a bachelor’s degree (preferred), with a 5-day in-office schedule and strong organizational leadership.