Office Operations Lead - Fast-Paced, Impact-Driven Team

Reinventing Geospatial (RGi); Fairfax (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Parental leave

401k with match

Vacation time

Referral bonuses

Tuition reimbursement

Professional development

Free beverages

Catered lunches

Job summary

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee the day-to-day operations of our in-person offices and create an exceptional workplace experience for employees, leadership, and visitors.

This is a full-time role requiring initiative, resourcefulness, and accountability. You will manage facilities, onboarding logistics, vendor relationships, billing and reporting, and coordinate events and office services while maintaining high standards of organization and

Qualifications

• 3+ years of office management, executive support, or administrative experience.
• Excellent written and verbal communication skills with a personable yet professional approach.
• Strong organizational, time management, multitasking, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite.
• Experience managing vendors, consultants, and external business relationships.
• Proven ability to work independently, solve problems, prioritize competing demands, and drive work forward.

Responsibilities

• Own day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

Skills

Office management

Executive support

Administrative experience

Microsoft Office

Communication skills

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Calendar management software

Job description

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee the day-to-day operations of our in-person offices and create an exceptional workplace experience for employees, leadership, and visitors.

This is a full-time role requiring initiative, resourcefulness, and accountability. You will manage facilities, onboarding logistics, vendor relationships, billing and reporting, and coordinate events and office services while maintaining high standards of organization and