Office Manager

Reinventing Geospatial (RGi); Fairfax (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Parental leave

401k with match

Vacation time

Referral bonuses

Tuition reimbursement

Professional development

Free beverages

Catered lunches

Job summary

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee the day-to-day operations of our in-person offices and create an exceptional workplace experience for employees, leadership, and visitors.

This is a full-time role requiring initiative, resourcefulness, and accountability. You will manage facilities, onboarding logistics, vendor relationships, billing and reporting, and coordinate events and office services while maintaining high standards of organization and

Qualifications

• 3+ years of office management, executive support, or administrative experience.
• Excellent written and verbal communication skills with a personable yet professional approach.
• Strong organizational, time management, multitasking, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite.
• Experience managing vendors, consultants, and external business relationships.
• Proven ability to work independently, solve problems, prioritize competing demands, and drive work forward.

Responsibilities

• Own day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

Skills

Office management

Executive support

Administrative experience

Microsoft Office

Communication skills

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Calendar management software

Job description

Reinventing Geospatial (RGi) is a recognized leader in delivering advanced geospatial solutions for Defense, Intelligence, and Federal clients. We don’t simply fill roles, we build teams of high performers and leaders who drive immediate and lasting impact. Innovation is at the heart of everything we do, powered by people who thrive at the intersection of passion and performance. At RGi, you’ll collaborate with bold thinkers, contribute to cutting-edge solutions, and tackle meaningful challenges from day one.

We are seeking an experienced, highly organized Office Manager to oversee the day-to-day operations of our offices and create an exceptional workplace experience for employees, leadership, and visitors. This is a full-time, in-office position requiring someone who is proactive, resourceful, and takes pride in keeping the offices operating seamlessly. The ideal candidate is a self-starter who takes ownership, is accountable for results, exercises sound judgment, reads the room, and anticipates needs before they arise.

Our culture is defined and anchored by three pillars:

Energy:

We bring passion, purpose, and urgency to our work.

Edge:

We take initiative, embrace growth, and step outside our comfort zone.

Execution:

We get things done smartly, decisively, and with real results.

If you're the kind of person who leads with initiative, thrives in a fast-paced environment, and is eager to create real impact, we want you on our team.

As an Office Manager you will:

• Own the day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

Office Manager Qualifications:

• U.S. citizenship required.
• High school diploma required; bachelor’s degree preferred.
• 3+ years of office management, executive support, or administrative experience.
• Excellent written and verbal communication skills with a personable yet professional approach.
• Strong organizational, time management, multitasking, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite.
• Experience managing vendors, consultants, and external business relationships.
• Proven ability to work independently, solve problems, prioritize competing demands, and drive work forward.
• Demonstrated ownership, adaptability, emotional intelligence, versatility, conscientiousness, and a big-picture mindset.

Additional things we would like to see:

• Holds themselves accountable and consistently delivers high-quality results.
• Experience planning and coordinating meetings, events, offsites, and office functions.
• Anticipates needs, proactively solves problems, and exercises sound judgment and discretion.
• Demonstrates emotional intelligence and a positive, professional presence that strengthens company culture.
• Takes full ownership of office management responsibilities and consistently follows through without reminders.

Who we are:

Reinventing Geospatial, Inc. (RGi) is a fast-paced small business that has the environment and culture of a start-up, with the stability and benefits of a well-established firm. We solve complex problems within geospatial software development and national defense to make an Immediate Impact for our nation’s soldiers and analysts.

We pride ourselves on giving employees an exceptional life experience, where creativity thrives, and challenges are simply part of the fun. We provide truly excellent benefits, including:

• 100% paid employee healthcare & dental insurance
• Paid parental leave
• 401k with matching
• Escalating vacation time
• Referral bonuses
• Tuition reimbursement
• Professional development training
• Free beverages and snacks
• Weekly catered lunches and breakfast on Fridays

Grow to be our next leader:

At RGi, fostering a strong and organic corporate culture is paramount and serves as a compass on the decisions we make and how we operate the company. We believe our culture of camaraderie, innovation, and collaboration reflects the caliber of our employees and their dedication to the mission of providing quality software to our customers. As such, we want our employees to feel empowered to seek growth and leadership opportunities within the company and position us to maintain our culture as we grow. RGi provides opportunities, resources, training, and mentorship to all our employees to let them take control of their careers and become a leader or a crucial member of our company. If this is what you are looking for in a company, then you are what we are looking for in an employee.

Reinventing Geospatial, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for all positions.