Office Operations Lead — Billing, HR & Projects (SF)

Dabri, Inc.; San Francisco (CA); Vor Ort; USD 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

Medical benefits

401(k) retirement plan

PTO (Paid time off)

Paid holidays

Professional development

Salary: $50,000-$70,000 per year

Zusammenfassung

Dabri, Inc. is a San Francisco-based program and construction management firm seeking an Assistant Office Operations Manager to support office operations, accounting and billing, HR and recruiting, and business development across California locations.

This multifaceted role requires a team player willing to handle data entry, document organization, and routine tasks while coordinating with project teams and management to ensure accurate records and timely deliverables.

Qualifikationen

• 5-7+ years of experience in office administration or related fields.
• Degree in business, construction management, engineering, accounting, or architecture.
• Experience with a construction/engineering/consulting firm is highly desirable.
• Strong working knowledge of Windows, Microsoft Word, Excel, Outlook, and PowerPoint.
• QuickBooks or similar accounting software experience preferred.
• Experience with SharePoint, PDF/document management, or project management software is a plus.
• Strong organization, communication, time management, and follow-through skills.
• Ability to manage multiple priorities and meet deadlines with limited supervision.
• Demonstrated ability to work as a team player and support coworkers across different functions.
• Willingness to travel occasionally.

Aufgaben

• Lead project invoicing, billing, accounts payable/receivable, timesheets, and expense reports.
• Support QuickBooks and project billing entries.
• Track outstanding invoices and follow up as needed.
• Coordinate with project managers to collect billing information and supporting documentation.
• Maintain accurate financial and administrative records.
• Recruiting, job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records, HR documents, PTO records, and benefits information.
• Assist with employment documentation and routine HR administration.
• Maintain confidentiality of employee and company information.
• Monitor and organize RFPs, RFQs, and business opportunities.
• Assist with proposals, SOQs, resumes, forms, and submission requirements.
• Prepare proposal checklists and track deadlines and required deliverables.
• Coordinate with management, project managers, and consultants to obtain information.
• Maintain company resumes, project descriptions, certifications, qualifications, and marketing materials.
• Assist with pre-proposal meetings and other business development activities.
• Occasional travel to client offices, meetings, and pre-proposal meetings throughout California may be required.
• Provide administrative and technical support to project managers and company leadership.
• Prepare and update Excel spreadsheets, reports, trackers, schedules, and project documents.
• Assist with document control and electronic project/company files.
• Support cost tracking, reporting, proposal documentation, and project administration.
• Work with Microsoft Office, SharePoint, PDF/document management systems, and project management software.
• Learn and support construction and project management systems as needed.
• Support the day-to-day operation of the San Francisco office.
• Coordinate administrative needs for Oakland, San Jose, Los Angeles, and other project locations.
• Assist with office supplies, vendors, facilities, equipment, and administrative services.
• Maintain organized company records and administrative procedures.
• Follow up with employees and project staff for required information, timesheets, documents, and other deliverables.
• Work collaboratively with all company teams and provide support wherever needed.
• Be willing to perform routine administrative work, including data entry, filing, scanning, copying, document preparation, spreadsheet updates, and records maintenance.
• Provide backup support to accounting, HR, business development, project management, and other functions.
• Take on additional assignments and time-sensitive tasks as directed by management.
• Maintain a positive, cooperative, and professional attitude.
• Take ownership of assignments and follow through to completion.
• Understand that responsibilities may change based on company and project needs.
• 5-7+ years of experience in office administration or related fields.

Kenntnisse

Office administration

Project administration

Accounting support

HR & recruiting

Data entry

Team player

Ausbildung

Business degree

Construction management

Engineering

Accounting

Tools

QuickBooks

SharePoint

MS Office

Jobbeschreibung

Dabri, Inc. is a San Francisco-based program and construction management firm seeking an Assistant Office Operations Manager to support office operations, accounting and billing, HR and recruiting, and business development across California locations.

This multifaceted role requires a team player willing to handle data entry, document organization, and routine tasks while coordinating with project teams and management to ensure accurate records and timely deliverables.