Office Manager

Dsk Architects; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

dsk architects in Oakland is seeking a full-time Office Manager to coordinate facilities and administrative functions. The role supports the Partners and Director of Operations, ensuring smooth daily operations, effective communication, and a well-organized office environment.

Ideal candidates will have 5+ years of administrative experience, strong organizational and interpersonal skills, proficiency with Microsoft Office and QuickBooks, and the ability to work independently while collaborating

Qualifications

• 5+ years of experience in an office administrative role.
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite.
• Familiar with QuickBooks.
• Experience with Photoshop and InDesign is a plus.
• Ability to work independently and with leadership.

Responsibilities

• Keep the office running smoothly.
• Organize and maintain office supplies.
• Manage vendors for office services.
• Handle confidential bookkeeping and liaise with accountants.
• Pay bills.
• Assist architects with client invoices.
• Track accounts receivable and payable.
• Manage semi-monthly payroll.
• Manage licensure, corporate state registrations and annual reports.
• Support staff relations and office events.
• Assist partners with day-to-day matters.

Skills

Strong communication

Organizational skills

People skills

MS Office

QuickBooks

Photoshop

InDesign

Office administration

Tools

MS Office

QuickBooks

Photoshop

InDesign

Job description

Company Description

dsk architects were established in 2006 with a focus on education and healthcare. In 2020, we added commercial interiors to our services. With 36 staff members, including 14 licensed architects, shared among our Oakland, San Francisco, San Luis Obispo, and Los Angeles offices, dsk architects offer the camaraderie of a small studio with the benefits and resources of an established mid-size firm.

Role Description

We are seeking a full-time Office Manager based in our Oakland office, with excellent organizational, management and communication skills. The Office Manager will provide coordination, continuity and oversight of office facilities and administrative functions for the firm. Additionally, they ensure functionality and efficiency within the office and leadership team to achieve the firm’s strategic goals and objectives. The candidate must be adaptable, able to work independently, prioritizing tasks/projects with little supervision, showing flexibility and creative problem solving. This individual would be a self-motivated multi-tasker, detail-oriented, and a hard-working team player. The position requires the ability to communicate effectively with all staff members, clients, vendors, consultants and office visitors. The Office Manager implements day-to-day operational procedures under direction of the Partners and Director of Operations.

Qualifications:

• Strong communication skills and an excellent sense of organization
• Outgoing and enjoys people
• Good judgement and discretion
• Proficient in Microsoft Office Suite
• Familiar with QuickBooks
• with Photoshop & InDesign (optional)
• 5+ years of experience working in an office in an administrative capacity

Duties may include, but are not limited to:

• Office organization:
  • Keep the office running smoothly
  • Organize & maintain office supplier
  • Manage vendors for office services
  • Manage confidential bookkeeping and communicate with the accountants.
  • Pay bills
  • Assist architects with invoices to clients
  • Track accounts receivable and payable
  • Manage semi-monthly payroll
  • Manage and track licensure, corporate state registrations, & annual reports
• Office Staff:
  • Support staff relations, office events, and education
  • Supporting the partners in day-to-day matters