Office Operations Lead

Benchmark Utility Services; Sterling (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Benchmark Utility Services in Sterling, VA seeks an Office Manager to ensure smooth office operations, manage inventory, and provide administrative support to the HR Manager. This role requires exceptional organizational skills, proactive problem solving, and the ability to handle multiple tasks with discretion.

You will coordinate with vendors, maintain lobby and common areas, assist staff, and help with special projects.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of experience in office management or administrative support role.
• Proficiency in Excel, Word, Outlook; ability to learn new software quickly.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Excellent verbal and written communication; professional demeanor.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and ability to work independently.
• Knowledge of office procedures, protocols, best practices.
• Ability to prioritize and manage multiple tasks.
• Customer service mindset interacting with staff, vendors, and visitors.

Responsibilities

• Manages inventory and ordering of office supplies to maintain stock levels.
• Ensures employee applications are stocked and displayed in the front lobby.
• Coordinates with vendors for office-related services and deliveries.
• Assists the HR Manager with administrative tasks and special projects.
• Handles incoming mail and deliveries with proper distribution and tracking.
• Serves as a point of contact for staff regarding office-related needs and inquiries.
• Exercises sound judgment to independently resolve office-related issues.
• Provides backup support to other administrative personnel as needed.
• Ensures cleanliness and organization of office common areas; coordinates with cleaners.
• Maintains lobby presentation and professional visitor environment.
• Performs incidental duties and general clerical tasks to support operations.

Skills

Organizational skills

Communication skills

Multitasking

Discretion with confidential info

Problem-solving

Customer service mindset

Interpersonal abilities

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Benchmark Utility Services in Sterling, VA seeks an Office Manager to ensure smooth office operations, manage inventory, and provide administrative support to the HR Manager. This role requires exceptional organizational skills, proactive problem solving, and the ability to handle multiple tasks with discretion.

You will coordinate with vendors, maintain lobby and common areas, assist staff, and help with special projects.