Office Manager (Bilingual)

Benchmark Utility Services; Sterling (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Benchmark Utility Services in Sterling, VA seeks an Office Manager to ensure smooth office operations, manage inventory, and provide administrative support to the HR Manager. This role requires exceptional organizational skills, proactive problem solving, and the ability to handle multiple tasks with discretion.

You will coordinate with vendors, maintain lobby and common areas, assist staff, and help with special projects.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of experience in office management or administrative support role.
• Proficiency in Excel, Word, Outlook; ability to learn new software quickly.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Excellent verbal and written communication; professional demeanor.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and ability to work independently.
• Knowledge of office procedures, protocols, best practices.
• Ability to prioritize and manage multiple tasks.
• Customer service mindset interacting with staff, vendors, and visitors.

Responsibilities

• Manages inventory and ordering of office supplies to maintain stock levels.
• Ensures employee applications are stocked and displayed in the front lobby.
• Coordinates with vendors for office-related services and deliveries.
• Assists the HR Manager with administrative tasks and special projects.
• Handles incoming mail and deliveries with proper distribution and tracking.
• Serves as a point of contact for staff regarding office-related needs and inquiries.
• Exercises sound judgment to independently resolve office-related issues.
• Provides backup support to other administrative personnel as needed.
• Ensures cleanliness and organization of office common areas; coordinates with cleaners.
• Maintains lobby presentation and professional visitor environment.
• Performs incidental duties and general clerical tasks to support operations.

Skills

Organizational skills

Communication skills

Multitasking

Discretion with confidential info

Problem-solving

Customer service mindset

Interpersonal abilities

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Company Overview

Benchmark is a premier design-build, site and underground utility construction firm, completing over 500 projects in ten (10) years. With a strong focus on mission‑critical facilities, our teams collaborate seamlessly to deliver exceptional service. At Benchmark, we prioritize training and professional development, empowering our workforce to achieve their full potential. If you are passionate about safety and excellence, join our dynamic team where your skills and ambitions will be valued.

Position Summary

The Office Manager ensures the efficient operation of our office by managing supplies, maintaining inventory, and providing administrative support to the HR Manager. This role requires exceptional organizational abilities, excellent communication skills, and a proactive approach to anticipating and addressing the needs of the office.

The Office Manager may also assist other team members with administrative tasks as assigned to support overall office functionality. In doing so, the Office Manager is required to solve routine office‑related problems independently and with good judgment, as well as perform tasks that are diverse and essential to daily operations.

Essential Duties and Responsibilities

• Manages inventory and ordering of office, kitchen, and bathroom supplies to maintain adequate stock levels
• Makes sure employee applications are always stocked and displayed in the front lobby
• Coordinates with vendors for office‑related services and deliveries, ensuring timely and accurate fulfillment
• Assists the HR Manager with administrative tasks and special projects as needed
• Handles incoming mail and deliveries, ensuring proper distribution and tracking
• Serves as a point of contact for staff regarding office‑related needs and inquiries, providing timely resolution
• Exercises sound judgment and problem‑solving skills to independently resolve office‑
• Provides auxiliary/backup support to other administrative personnel when necessary
• Ensures cleanliness and organization of office common areas, coordinating with cleaning services as needed
• Monitors and maintains lobby presentation, ensuring a professional and welcoming environment for visitors
• Performs other incidental duties to support office operations, including general clerical tasks, event coordination as assigned

Required Qualifications

• High school diploma or equivalent
• Minimum of two (2) years of experience in office management or administrative support role
• Proficiency in Microsoft Office programs: Excel, Word, Outlook; ability to learn new software quickly
• Strong attention to detail, organizational skills, and ability to multitask in a fast‑paced environment
• Excellent verbal and written communication skills, with a professional demeanor and strong interpersonal abilities
• Proven ability to handle confidential information with discretion and integrity
• Proactive problem‑solving skills and the ability to work independently with minimal supervision
• Knowledge of office procedures, protocols, and best practices
• Ability to prioritize and manage multiple tasks and conflicting priorities effectively
• Customer service mindset with the ability to interact professionally with staff, vendors, and visitors

Preferred Qualifications

• Fluent in English and Spanish
• Basic understanding of vendor management and invoice processing

Why Join Benchmark Utility Services

Benchmark Utility Services offers competitive compensation, comprehensive benefits and a dynamic work environment that values excellence, teamwork, and professional growth. If you possess the Qualifications and skills to excel in this role, we encourage you to apply.

Equal Opportunity Employer.