Office Operations & Front Desk Specialist

Interim Healthcar; BLOOMINGTON (MN); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Paid Time Off

Job summary

Interim Healthcare in Bloomington, MN seeks an Office Operations & Front Desk Specialist to be the first point of contact for candidates, employees, and visitors and to support day-to-day office operations.

You will greet guests, coordinate onboarding, provide recruiting support, maintain records, and help with events and supplies while upholding a professional environment.

Qualifications

• High school diploma required; associate degree preferred.
• Previous experience in office administration, reception, customer service, healthcare staffing, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Ability to work independently while collaborating effectively with a team.

Responsibilities

• Greet and assist candidates, visitors, and employees in a professional and friendly manner.
• Coordinate interview check-ins, onboarding activities, and candidate materials.
• Provide administrative support to recruiters, leadership, and internal staff.
• Assist with employee onboarding, compliance tracking, credential maintenance, and related documentation.
• Maintain accurate records and ensure compliance information is current and organized.
• Support meeting and conference room setup, office events, and employee celebrations.
• Monitor, order, and restock office, kitchen, and onboarding supplies while following budget and approval guidelines.
• Maintain a clean, organized, and professional office environment, including common areas, meeting spaces, and reception areas.
• Assemble and maintain recruiting and marketing materials, including candidate welcome baskets and promotional items.
• Assist with special projects and other operational duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office Suite

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

The Office Operations & Front Desk Specialist serves as the first point of contact for candidates, employees, and visitors while supporting the day-to-day operations of the office. This role is responsible for creating a welcoming experience, providing administrative and compliance support, coordinating onboarding activities, maintaining office organization, and ensuring a professional workplace environment.

Key Responsibilities

• Greet and assist candidates, visitors, and employees in a professional and friendly manner.
• Coordinate interview check-ins, onboarding activities, and candidate materials.
• Provide administrative support to recruiters, leadership, and internal staff.
• Assist with employee onboarding, compliance tracking, credential maintenance, and related documentation.
• Maintain accurate records and ensure compliance information is current and organized.
• Support meeting and conference room setup, office events, and employee celebrations.
• Monitor, order, and restock office, kitchen, and onboarding supplies while following budget and approval guidelines.
• Maintain a clean, organized, and professional office environment, including common areas, meeting spaces, and reception areas.
• Assemble and maintain recruiting and marketing materials, including candidate welcome baskets and promotional items.
• Assist with special projects and other operational duties as assigned.

Qualifications

• High school diploma required; associate degree preferred.
• Previous experience in office administration, reception, customer service, healthcare staffing, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Ability to work independently while collaborating effectively with a team.

Benefits:

• Health, Dental & Vision Insurance
• Paid Time Off

Pay Range:$25/hr+depending on experience

Equal Opportunity:Interim Healthcare is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations.