Administrative Assistant

Masis Professional Group; Boston (MA); On-site; USD 48,000 - 66,000; Full time

Job summary

Masis Professional Group in Boston is seeking an administrative professional to join its centralized administrative support team. The role combines reception, office coordination, and administrative support for multiple departments in a fast-paced corporate environment.

You will welcome visitors, manage calendars, and handle front-desk tasks while providing professional, discreet support to colleagues and driving operational efficiency.

Qualifications

• Bachelor's degree preferred.
• Approximately 2–4 years of administrative, executive support, office coordination, or reception experience in a professional or corporate environment.
• Previous front desk or office coordination experience is highly preferred.
• Outstanding interpersonal, written, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Proactive problem-solving skills and a customer-service mindset.
• High level of professionalism, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Outlook, Word, Teams; advanced Excel skills are a plus.
• Experience coordinating calendars and virtual meetings is beneficial.

Responsibilities

• Welcome visitors, manage guest access, and serve as the primary point of contact at the front desk.
• Answer and direct incoming phone calls with professionalism and exceptional customer service.
• Coordinate conference rooms, meetings, and office logistics for employees and guests.
• Provide administrative support to multiple departments across the organization.
• Assist with scheduling, planning, and execution of meetings, events, and conferences.
• Maintain organized administrative documentation, office procedures, and records.
• Partner with internal stakeholders to support office operations and resolve administrative requests.
• Identify opportunities to improve office processes and operational efficiency.
• Build strong working relationships across the organization while maintaining professionalism and discretion in all interactions.

Skills

Interpersonal communication

Organizational skills

Customer service mindset

Front desk / reception

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel

Job description

A well-established Boston organization is seeking a professional, service-oriented Administrative Assistant to join its centralized administrative support team. This is an excellent opportunity for an organized and proactive administrative professional who enjoys being the face of the office, supporting multiple departments, and ensuring day-to-day operations run smoothly. This highly visible role combines reception, office coordination, meeting and event planning, and administrative support in a collaborative, fast-paced corporate environment. The ideal candidate is personable, detail-oriented, and thrives on providing exceptional service while managing multiple priorities.

What You'll Do

• Welcome visitors, manage guest access, and serve as the primary point of contact at the front desk.
• Answer and direct incoming phone calls with professionalism and exceptional customer service.
• Coordinate conference rooms, meetings, and office logistics for employees and guests.
• Provide administrative support to multiple departments across the organization.
• Assist with scheduling, planning, and execution of meetings, events, and conferences.
• Maintain organized administrative documentation, office procedures, and records.
• Partner with internal stakeholders to support office operations and resolve administrative requests.
• Identify opportunities to improve office processes and operational efficiency.
• Build strong working relationships across the organization while maintaining professionalism and discretion in all interactions.

What We're Looking For

• Bachelor's degree preferred.
• Approximately 2–4 years of administrative, executive support, office coordination, or reception experience within a professional or corporate environment.
• Previous front desk or office coordination experience is highly preferred.
• Outstanding interpersonal, written, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Proactive problem-solving skills and a customer-service mindset.
• High level of professionalism, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Outlook, Word, Teams, and the Microsoft Office Suite; advanced Excel skills are a plus.
• Experience coordinating calendars and virtual meetings is beneficial.

Why Join?

• Join a collaborative and supportive administrative team.
• Work in a professional, welcoming office environment.
• Gain exposure to multiple business functions and departments.
• Enjoy a stable, full-time opportunity with a respected Boston organization.
• Contribute to a team that values collaboration, organization, and exceptional service.

If you're an administrative professional who enjoys creating a positive office experience while supporting a dynamic team, we'd love to hear from you.