Office Operations & Experience Lead

apolloio; Santa Fe (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

Apollo.io is opening a new office in San Francisco, and we’re looking for an Office Manager to own day-to-day operations of the space. Reporting to the Chief of Staff, you will ensure the office is safe, welcoming, and productive, from front-of-house hospitality to vendor coordination and onboarding logistics.

The ideal candidate is proactive, detail-oriented, and capable of creating a great workplace experience.

Qualifications

• 3 to 5 years of experience in administrative, office management, workplace operations, hospitality, or facilities coordination roles.
• Experience supporting an in-office team in a startup or corporate environment.
• Strong organizational and time management skills, with the ability to juggle multiple requests at once.
• Clear, friendly communication style, written and verbal, with a service-oriented, hospitality mindset.
• Proven ability to follow processes and maintain documentation.

Responsibilities

• Oversee the day-to-day operations of the office environment to keep it safe, welcoming, and productive.
• Coordinate with the Chief of Staff to implement office policies and logistics, and support company initiatives.
• Manage badge and access administration and onboarding logistics for visitors and new hires.
• Coordinate in-office events, team gatherings, and space presentation across communal areas.
• Assist in safety procedures, signage, and compliance, escalating issues to building management as needed.

Skills

Organizational skills

Time management

Communication

Customer service

Job description

Apollo.io is opening a new office in San Francisco, and we’re looking for an Office Manager to own day-to-day operations of the space. Reporting to the Chief of Staff, you will ensure the office is safe, welcoming, and productive, from front-of-house hospitality to vendor coordination and onboarding logistics.

The ideal candidate is proactive, detail-oriented, and capable of creating a great workplace experience.