Office Operations Manager

Tolans; San Francisco, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Tolans in San Francisco is hiring its first Office Operations Manager to own the day-to-day experience at our office. You will oversee onboarding, facilities, vendor relations, and team events to keep the space welcoming and efficient.

Responsibilities include managing inventory, coordinating with building services and IT, planning lunches and offsites, and supporting visiting teammates, advisers, and investors with logistics.

Qualifications

• 1 to 4+ years of experience in people operations or office management.
• Highly organized and reliable, with proactive problem-solving.
• Able to coordinate vendors and manage multiple priorities.
• People-oriented and approachable, with warmth in the office.

Responsibilities

• Own day-to-day office operations in San Francisco, including maintenance and supplies.
• Manage inventory of office supplies, snacks, meals and equipment.
• Coordinate with vendors and service providers (building, IT, cleaning, catering).
• Run onboarding end to end: paperwork, accounts, workspace setup.
• Handle offboarding logistics and documentation.
• Plan team lunches, celebrations, offsites and other events.
• Support visiting teammates, advisors, and investors with logistics.

Skills

People operations

Office management

Operations coordination

Hospitality

Job description

Tolan is building personal AI that helps people think, reflect, and take action in their real lives.

We're an experienced team that previously founded Even, acquired for $300M in 2022. Tolan is backed by the designers and founders behind Instagram, Retro, Behance, Vimeo, and Notion.

The role

We are hiring our first Office Operations Manager to own the day-to-day experience at our San Francisco office.

This person will oversee onboarding and offboarding, office operations and facilities, and team events.

What You'll Do

Own day-to-day office operations in San Francisco, including cleaning, maintenance, internet, security, access, supplies, and general readiness

Manage inventory of office supplies, snacks, meals, and equipment

Coordinate with vendors and service providers including building, IT, cleaning, catering, and deliveries

Run onboarding end to end, including paperwork, equipment, accounts, workspace setup, and Day 1 orientation

Handle offboarding logistics and documentation

Plan team lunches, celebrations, offsites, and other events that support connection without slowing the team down

Support visiting teammates, advisors, and investors with office setup, schedules, and logistics

Who We're Looking For

1 to 4+ years of experience in people operations, office management, operations, hospitality, or a service-oriented role

Highly organized and reliable, with an ability to keep things running and notice issues before they become problems

Comfortable coordinating vendors, handling logistics, and managing multiple priorities at once

People-oriented and approachable, with teammates naturally coming to you when they need help

Good taste in food, events, and details that cultivate warmth in the office