Office Operations & Experience Coordinator 09042026

Wilson County Government; Lebanon (TN); Presencial; USD 35.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits package

Descripción de la vacante

Wilson County Government seeks an Office Operations & Experience Coordinator for the Joint Economic & Community Development Board of Wilson County in Lebanon, TN. The role provides essential administrative and operational support across programs, shaping a welcoming and efficient office environment for staff, partners, and the public.

Key duties include coordinating meetings, managing calendars, handling communications, and maintaining documentation to improve workflows and service delivery in

Formación

• High school diploma or GED required; associate degree or higher preferred.
• Experience supporting administrative functions and office coordination.
• Strong organizational and communication skills demonstrated in office settings.
• Proficiency with Word, Excel, Outlook, and PowerPoint as part of daily work.
• Ability to balance independent work with a collaborative team environment.

Responsabilidades

• Provide general support to ensure smooth day-to-day operations across teams.
• Maintain organized files, records, and shared documents with accuracy.
• Support internal processes to improve efficiency, consistency, and communication.
• Assist with tracking projects, deadlines, and deliverables as needed.
• Serve as first point of contact for visitors and inquiries with professionalism.
• Coordinate meetings, calendars, agendas, materials, and follow-up tasks.
• Manage office supplies, equipment, mail, and vendor coordination.
• Support data entry, database updates, and document management.

Conocimientos

Organizational skills

Communication

Multitasking

Customer service

Independent work

Team collaboration

Educación

High school diploma or GED

Associate degree or higher

Herramientas

Microsoft Office Suite

Descripción del empleo

Office Operations & Experience Coordinator Joint Economic & Community Development Board of Wilson County (JECDB) Lebanon, Tennessee (Greater Nashville Area)

Full-Time | Non-Exempt

Date: September 4, 2026

Position Overview

The Office Operations & Experience Coordinator plays a key role in supporting the efficiency, organization, and professionalism of daily operations across the JECDB. This position provides coordinated administrative and operational support to all staff, programs, and initiatives, while also shaping a welcoming and highly functional office environment for partners, stakeholders, and the public. This role serves as a shared administrative and operational resource across the organization, providing coordinated support for economic development, workforce initiatives, marketing efforts, and community development activities.

Key Responsibilities

Office Operations & Coordination

• Provide general support across team functions to ensure smooth day-to-day operations
• Maintain organized systems for files, records, and shared documents
• Assist in supporting internal processes to improve efficiency, consistency, and communication across the team
• Assist with tracking projects, deadlines, and deliverables as needed

Administrative Support (Office-Wide)

• Provide administrative support to leadership and staff across all functions
• Prepare correspondence, reports, presentations, and meeting materials
• Assist with data entry, database updates, and document management
• Support special projects and initiatives as assigned

Front Office & Stakeholder Support

• Serve as the first point of contact for visitors, partners, and inquiries
• Create a professional, welcoming, and responsive office environment
• Route inquiries appropriately and ensure timely follow-up
• Represent the organization with professionalism in all interactions

Meetings & Events Coordination

• Coordinate logistics for meetings, board activities, and events
• Manage calendars, meeting schedules, and room setup
• Prepare agendas, materials, and assist with meeting follow-up
• Support event execution for workforce and economic development initiatives

Office Management & Logistics

• Manage office supplies, equipment, and vendor coordination
• Oversee mail distribution and outgoing communications
• Coordinate maintenance and service needs for office equipment
• Maintain an organized and functional workspace environment

Communication & Collaboration

• Work closely with all team members to support organizational priorities
• Help ensure consistent communication and information flow across departments
• Assist in maintaining internal documentation and process clarity

Qualifications

• High school diploma or GED required; associate degree or higher preferred
• 1 year of experience in administrative support, office coordination, or a related field preferred
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently while supporting a collaborative team environment
• Professional demeanor with strong customer service and interpersonal skills
• Demonstrated ability to maintain flexibility, adapt to changing priorities, and respond proactively to time-sensitive organizational needs.

Key Competencies

• Organization & Attention to Detail
• Communication & Responsiveness
• Initiative & Problem-Solving
• Adaptability & Flexibility
• Professionalism & Confidentiality

Work Environment & Physical Requirements

This position operates in a professional office environment with standard equipment. Work is primarily sedentary with occasional lifting of light materials (up to 10 lbs.).

Expected Salary Range: $35,000 - $40,000 annually commensurate with qualifications and experience. Competitive comprehensive benefits package included.

This position offers valuable professional experience and growth opportunities within economic development, workforce initiatives, and community engagement.

APPLICATION DEADLINE

Wilson County, Tennessee, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.