ADMINISTRATIVE SERVICES ASSISTANT 4 - 10272026-82148

State of Tennessee; Nashville (TN); Híbrido; USD 49 000 - 74 000; Tempo integral

Resumo da oferta

The State of Tennessee, Department of Health, is seeking a seasoned Contracts Administrator to ensure contract deadlines are met and budgets are managed across Emergency Preparedness programs. Hybrid role with in-office and remote work in Nashville, TN, requiring a bachelor’s degree and four years of professional administrative experience.

Responsibilities include developing contract scopes of services, monitoring performance, and coordinating milestones.

Qualificações

• Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.
• Substitution of Experience for Education: qualifying experience may substitute for the required education on a year-for-year basis, up to four years.
• Substitution of Education for Experience: graduate coursework may substitute for the required experience, on a year-for-year basis, up to two years.

Responsabilidades

• Assist in development of Emergency Preparedness Program contracts and monitor progress using departmental systems.
• Collaborate with lead staff to craft contract scopes of services for bid documents.
• Monitor program performance and propose improvements to procedures to meet goals.
• Ensure contract compliance and milestones are achieved.
• Support management by assisting with reporting during emergencies as needed.

Conhecimentos

Active Learning

Complex Problem Solving

Financial Resources

Material Resources

Personnel Resources

Interpersonal Savvy

Formação académica

Bachelor's degree

Experience equivalent to four years

Ferramentas

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Descrição da oferta de emprego

State of Tennessee Job Information
Opening Date/Time 10/27/2026 12:00AM Central Time

Job Information
State of Tennessee Job Information
Opening Date/Time 10/27/2026 12:00AM Central Time
Closing Date/Time 11/09/2026 11:59PM Central Time
Salary (Monthly) $4,098.00 - $6,160.00
Salary (Annually) $49,176.00 - $73,920.00
Job Type Full-Time
City, State Location Nashville, TN
Department Health
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, DAVIDSON COUNTY
This position is hybrid (In office and Remote).
This position may require a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
OR
Three years of increasingly responsible professional administrative services experience with the State of Tennessee.
Overview

• This position will ensure all contract deadlines are met including but not limited to the support of CEDEP staff in this process.
• Adjust contract budgets through budget adjustments and amendments.
• General project management ensuring that due dates are achieved.
• Provide general administration for the Emergency Preparedness Program.

Responsibilities

• Assist in the development of the Emergency Preparedness Program contracts and use the departmental systems to monitor, evaluate, recommend actions, and develop improvements to procedures to achieve program goals.
• In collaboration with lead program staff, use creative and critical writing skills to develop contract specific scope of services which is a key component to contract development.
• Monitor and provide recommendations to improve program, organizational, information technology systems, and operational processes.
• Ensure contract compliance verification is achieved and milestones are met.
• Assist in projects to support management in achieving program objectives.
• This position will be responsible for reporting for duty as soon as possible during emergencies as part of coordinated responses by Tennessee Department of Health.

Competencies (KSA's)
Competencies

• Values Differences
• Manages Ambiguity
• Interpersonal Savvy
• Instills Trust
• Plans and Aligns

Knowledges

• Administrative and Management
• Economics and Accounting
• Law and Government
• Customer and Personal Service
• Personnel and Human Resources

Skills

• Active Learning and Listening
• Complex Problem Solving
• Management of Financial Resources
• Management of Material Resources
• Management of Personnel Resources

Abilities

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• Agencies may allow an exception based on other factors.