Office & Operations Coordinator

NRV Utah; Pleasant Grove (UT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

HRA

Life insurance

Disability insurance

EAP

401(k) with match

ID Shield protection

Paid holidays

Paid time off

Job summary

NRV Utah in Pleasant Grove, UT, seeks an organized operations and office coordinator to support editorial, events, sales, accounting, and administration. This role bridges coordination gaps and improves communication across teams in a small, all-hands-on-deck company.

The ideal candidate excels in multitasking, communication, and logistics, with experience in office management and customer service. Occasional evening event support may be required; local commuting is essential.

Qualifications

• Professional communication skills and approachable style.
• Ability to juggle multiple tasks with minimal supervision.
• Strong organizational habits and proactive scheduling.

Responsibilities

• Answer and field phone calls and questions from clients.
• Staff the front desk, greet visitors and manage building access.
• Restock office, kitchen, and supplies as needed.
• Mail magazines and orders to customers and subscribers.
• Organize magazine archives and inventory.
• Process close and invoices for magazine issues.
• Send advertising reminders to clients.
• Assist sales with contracts, materials, and invoicing.
• Direct leads to the sales team.
• Manage online client databases and mailing lists.
• Support the general manager and accounting as needed.
• Assist events coordination and coordinate venues/vendors.
• Manage events storage and archives.

Skills

Office management

Customer service

Communication

Organizational skills

CRM tools

Microsoft 365

Invoicing

Accounts receivable

Event coordination

Problem solving

Tools

CRM software

Microsoft Excel

Microsoft Word

PowerPoint

Job description

NRV Utah in Pleasant Grove, UT, seeks an organized operations and office coordinator to support editorial, events, sales, accounting, and administration. This role bridges coordination gaps and improves communication across teams in a small, all-hands-on-deck company.

The ideal candidate excels in multitasking, communication, and logistics, with experience in office management and customer service. Occasional evening event support may be required; local commuting is essential.