Office & Operations Coordinator

Thorn Baker Recruitment Ltd; Idaho; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

33 days annual leave including bankhol

Onsite gym and games room

Free onsite parking

Newly renovated office environment

Job summary

Thorn Baker Industrial Recruitment are recruiting an experienced Office & Operations Manager to join a successful distribution business in the Bingham area of Nottingham. This hands-on role requires you to own the day-to-day office operation, support HR processes, coordinate workplace needs and maintain strong relationships with suppliers and contractors, keeping the business running smoothly.

You'll be responsible for the day-to-day running of the office, coordinating maintenance, managing

Qualifications

• Experienced in office management or senior business support roles.
• Ability to take ownership and work independently with minimal supervision.
• Strong organisation, detail focus and proactive problem solving.
• Experience in HR administration including onboarding and contracts.

Responsibilities

• Take ownership of day-to-day running of the office.
• Coordinate maintenance, repairs, contractors and external providers.
• Manage relationships with suppliers and monitor service contracts.
• Oversee office security including alarms, CCTV and access.
• Coordinate waste, recycling and office consumables.
• Support onboarding of new employees and HR paperwork.
• Prepare offer letters, contracts and new starter documentation.
• Liaise with external HR provider as required.
• Support internal comms and employee initiatives.
• Identify ways to improve office and workplace operations.
• Provide wider business administration and support as needed.

Skills

Office management

HR administration

Vendor/supplier management

Facilities coordination

Problem solving

MS Office

Tools

Microsoft Office

Job description

Thorn Baker Industrial Recruitment are currently recruiting for an experienced Office & Operations Manager to join a successful distribution business based in the Bingham area of Nottingham.

This is a varied role for someone who enjoys being the person who keeps everything running smoothly. You'll take ownership of the day-to-day office operation, while also supporting HR processes, coordinating workplace requirements and managing relationships with suppliers and contractors.

Rather than being a purely HR or Facilities position, this role would suit an experienced office professional who is comfortable wearing a number of hats, working independently and dealing with whatever needs sorting on the day.

What's on offer?

• Starting salary of £35,000+
• Monday to Friday, 10am - 6pm
• 33 days annual leave including bank holidays
• Onsite gym and games room
• Free onsite parking
• Newly renovated office environment

The Role

As the main point of contact for a wide range of office and workplace requirements, you'll have responsibility for keeping things organised, resolving issues and making sure the business has the support it needs day to day.

Your responsibilities will include:

• Taking ownership of the day-to-day running of the office.
• Coordinating maintenance, repairs, contractors and external service providers.
• Managing relationships with suppliers and monitoring office service contracts.
• Overseeing office security arrangements, including alarms, CCTV and access requirements.
• Coordinating waste and recycling services.
• Managing office supplies, stationery and workplace consumables.
• Supporting the onboarding of new employees and preparing relevant documentation.
• Maintaining accurate employee records and HR administration.
• Preparing offer letters, contracts and new starter paperwork.
• Liaising with the external HR provider when required.
• Supporting internal communications and employee initiatives.
• Identifying ways to improve the office and workplace operation.
• Providing wider business administration and support where required.

About You

We're looking for an experienced office professional who is used to taking ownership and being the go-to person within a business.

This could suit someone currently working as an Office Manager, Senior PA, Executive Assistant, Office & Operations Manager or in a similar senior business support role.

You'll need to be confident managing a varied workload and comfortable dealing with both people and practical day-to-day issues. Experience across the following areas would be particularly useful:

• Office management or senior business support experience.
• Coordinating suppliers, contractors, maintenance or workplace services.
• HR administration, including onboarding, contracts and employee records.
• Managing multiple priorities with minimal supervision.
• Building effective relationships with employees, suppliers and external providers.
• Strong organisation and attention to detail.
• A proactive, practical approach to resolving problems.
• Good knowledge of Microsoft Office and general business systems.

This is a hands-on, varied role where no two days are necessarily the same, so we're looking for someone who enjoys taking ownership, spotting what needs doing and getting it sorted.