Office & Operations Coordinator

HireBus Inc.; Florida; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Weekends off

Long-term role

Job summary

All Aqua Pools is hiring a full-time Office & Operations Coordinator to be the backbone of our office and support a busy construction / pool operation.

The role requires strong office operations experience, front-office client interactions, and high proficiency with GoHighLevel CRM, JobTread, QuickBooks, and Google Sheets. It offers a stable, growing team with daily collaboration and long-term growth potential.

Qualifications

• Strong construction office or operations experience (pool industry preferred).
• Extremely tech-savvy and comfortable managing multiple systems.
• High proficiency in GoHighLevel CRM, JobTread, QuickBooks, and Google Sheets.
• Comfortable in a front-office, client-facing role (calls, lead qualification, scheduling).
• Dependable, organized, team-oriented, and seeking a long-term position.

Responsibilities

• Answer inbound calls and serve as a professional first point of contact.
• Qualify leads, schedule appointments, and manage pipelines in GoHighLevel.
• Support projects end-to-end by keeping schedules, documentation, and customer updates on track.
• Manage job details and workflows in JobTread.
• Support invoicing and bookkeeping workflows in QuickBooks.
• Maintain accurate trackers and reports in Google Sheets.

Skills

Office management

Customer facing

Teamwork

Organizational skills

Multitasking

Tools

GoHighLevel CRM

JobTread

QuickBooks

Google Sheets

Job description

Keep projects moving and customers happy!

All Aqua Pools is hiring a full-time Office & Operations Coordinator to be the backbone of our office and support a busy construction / pool operation.

Who We Are

All Aqua Pools is a fast-paced, customer-facing team where the office plays a critical role in delivering a great customer experience. We’re organized, busy, and growing.

What You Will Do Each Day

• Answer inbound calls and serve as a professional first point of contact

• Qualify leads, schedule appointments, and manage pipelines in GoHighLevel

• Support projects end-to-end by keeping schedules, documentation, and customer updates on track

• Manage job details and workflows in JobTread

• Support invoicing and bookkeeping workflows in QuickBooks

• Maintain accurate trackers and reports in Google Sheets

Why You’ll Love Working Here

• Salary range: $50,000–$60,000 (depending on experience)

• Monday through Friday schedule (weekends are almost always off)

• Long-term role with real ownership and impact

• Stable, growing company with a busy but supportive team

Requirements

• Strong construction office or operations experience (pool industry preferred)

• Extremely tech-savvy and comfortable managing multiple systems

• High proficiency in GoHighLevel CRM, JobTread, QuickBooks, and Google Sheets

• Comfortable in a front-office, client-facing role (calls, lead qualification, scheduling)

• Dependable, organized, team-oriented, and seeking a long-term position