Office Operations Coordinator

Focus People; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the legal industry is seeking an Office Assistant to support daily operations in their Atlanta office. The role requires overseeing office services, providing basic technical assistance, and maintaining a professional environment. Ideal candidates should have a customer-service mindset, strong communication skills, and a proactive approach. This dynamic position is perfect for individuals who enjoy variety in their work and can manage multiple tasks independently.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Experience in an office or support role.
• Strong communication and interpersonal skills.
• Willingness to troubleshoot minor IT issues.

Responsibilities

• Oversee daily office functions, hospitality, and supply ordering.
• Provide light IT support and maintain mailroom operations.
• Assist remote legal staff with administrative tasks.

Skills

Communication

Customer service

Technical aptitude

Job description

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Schedule: 37.5 hours per week | Monday–Friday, 8:30 AM–5:00 PM

Position Overview:

The Office Assistant will work closely with the Director of Administration to ensure the smooth daily operations of the Atlanta office. This role is responsible for facilities support, office services, hospitality, basic technology assistance, and general administrative support. As a central point of contact for staff needs, the Coordinator must be resourceful, approachable, and proactive, with a customer-service mindset and the ability to confidently manage multiple tasks independently.

This is a hands-on, onsite role in a professional legal environment, offering variety and visibility across departments.

Key Responsibilities:

• Oversee daily office functions including facilities, hospitality, supply ordering, and general office services.
• Provide light IT support such as setting up Zoom calls, assisting with basic computer hardware and software issues, and managing peripheral equipment (monitors, keyboards, projectors).
• Maintain mailroom operations including incoming/outgoing mail, courier runs, and internal mail distribution.
• Coordinate conference room and meeting setups including AV equipment and hospitality arrangements.
• Act as a secondary contact for building management and monitor facility maintenance.
• Serve as a backup receptionist and assist with front desk coverage as needed.
• Support remote legal staff with administrative tasks such as printing, scanning, shipping, and file uploads.
• Regularly walk through the office to check on needs and maintain open communication with staff.
• Assist in planning and executing occasional special events or meetings for clients and internal departments.
• Maintain office supplies, ensure copiers and printers are stocked, and manage vendor relationships.
• Perform all other administrative and support duties as assigned.

Qualifications:

• Prior experience in an office, administrative, customer service, or support role
• Strong communication and interpersonal skills
• Confident and self-sufficient with a “how can I help?” attitude
• Basic technical aptitude and willingness to troubleshoot minor IT issues
• Ability to lift up to 50 lbs occasionally (e.g., FedEx boxes or equipment, with handtruck available)
• Must successfully pass a background check and conflicts check

Preferred:

• Familiarity with professional office environments (legal industry experience not required)
• Prior exposure to facilities or office services tasks
• Experience with hospitality, receptionist, or mailroom duties
• Friendly, approachable, and dependable
• Proactive with a sense of ownership
• Comfortable working both independently and collaboratively
• Calm under pressure and solution-oriented
• Willing to jump in wherever needed and adapt to a dynamic environment

This is a great opportunity for someone who enjoys variety in their workday and thrives in a supportive, professional office environment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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