Branch Operations & Compliance Lead

Barnhart-Crane-; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

401(k) with match

Paid Time Off

Job summary

Barnhart is seeking an Office Manager to coordinate branch administrative and operational support, ensuring smooth day‑to‑day operations and robust office systems.

You will oversee onboarding, compliance, timekeeping, invoicing, payables/receivables, procurement, and project support tasks, reporting to the Branch Manager.

Ideal candidates have strong organizational and communication skills, a valid driver’s license, and the ability to work independently in a safety‑driven environment.

Qualifications

• Proficiency in Microsoft Office Suite and familiarity with ERP systems (IFS preferred).
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Excellent written and verbal communication skills.
• Valid driver’s license required.
• Self-motivated, detail-oriented, and team-oriented.
• Ability to plan, organize, and execute daily requirements independently.
• Must pass drug test, fit-for-duty test, and background check.

Responsibilities

• Oversee new hire onboarding, including IT and HR setup, Fit-for-Duty scheduling, and DOT/background checks.
• Maintain and communicate upcoming expirations for critical qualifications (BCR Qual Cards, CDL licenses, CDL Med Cards, NCCCO certifications).
• Manage PTO calendar and submit weekly time for all branch employees.
• Handle branch receivables: prepare invoices, send to customers, and follow up on outstanding payments; maintain payment portal accounts for key customers.
• Manage branch payables: receive, code, and enter invoices into IFS; resolve payment issues or defaults promptly.
• Process bi-weekly credit card transactions and reconcile statements.
• Oversee procurement of office and shop supplies, including Amazon orders.
• Generate and maintain job files; assist with project management tasks such as timesheet reviews, vendor coordination, permits, and travel arrangements.
• Post monthly safety meetings and materials.
• Supervise one part-time administrative assistant responsible for Fuelman, CLC, and Visa statement reconciliations, voicemail management, and other assigned duties.
• Ensure compliance with company policies and safety standards.
• Perform other administrative duties as assigned by the Branch Manager.

Skills

MS Office

ERP systems (IFS)

Organizational skills

Communication skills

Driver's license

Independent work

Job description

Barnhart is seeking an Office Manager to coordinate branch administrative and operational support, ensuring smooth day‑to‑day operations and robust office systems.

You will oversee onboarding, compliance, timekeeping, invoicing, payables/receivables, procurement, and project support tasks, reporting to the Branch Manager.

Ideal candidates have strong organizational and communication skills, a valid driver’s license, and the ability to work independently in a safety‑driven environment.