Office Operations Associate

State of West Virginia; Sutton (WV); Presencial; USD 32.000 - 45.000; Jornada completa

Descripción de la vacante

State of West Virginia – Division of Personnel seeks a Booking Clerk to assist security staff with processing inmates for intake and release in a secure facility. You will interpret court orders, update housing assignments, and maintain the OIS system with current information.

Responsibilities include fingerprinting and photographing inmates, communicating with courts, prosecutors, and law enforcement, and performing other duties as assigned.

Formación

• Graduation from a standard high school or the equivalent.
• Two (2) years of full-time or equivalent part-time paid experience performing routine office work or customer-facing roles.
• College hours, related business school, or vocational training may be substituted for the required experience.

Responsabilidades

• Assist security staff with processing inmates for intake and release in a secure facility.
• Interpret court orders and circulate to appropriate departments; explain basic rules and regulations; comprehend policies and procedures.
• Maintain the OIS system with current court orders; inventory inmate property; assist with housing assignments.
• Fingerprinting and photographing inmates; communicate with local magistrate and circuit courts, judges, circuit clerks, prosecutors, attorneys, other correctional facilities, federal facilities, and law enforcement agencies.
• Perform other duties as assigned.

Conocimientos

Customer-facing experience

Office administration

Educación

High school diploma

Descripción del empleo

Nature of Work

Under general supervision, the booking clerk will assist security staff with processing inmates for intake and release. This work is performed within a secure facility and involves direct contact with inmates. This position will interpret court orders and circulate to the appropriate department for action; explain basic rules and regulations; comprehend and interpret policies and procedures, rules and regulations. This position will maintain the OIS system ensuring updates with current court orders, inventory inmate property, assist with updating housing assignments. The position will assist security staff with inmate identification through fingerprinting and photographing. This position will communicate directly with local magistrate and circuit courts, judges, circuit clerks, prosecutors, attorneys, other correctional facilities, federal facilities, law enforcement agencies, as well as the general public. Will perform other duties as assigned.

Minimum Qualifications

• Training: Graduation from a standard high school or the equivalent.
• AND Experience: Two (2) years of full-time or equivalent part-time paid experience performing routine office work or customer-facing roles.
• OR Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.

01

Minimum Qualifications

• Training: Graduation from a standard high school or the equivalent.
• AND Experience: Two (2) years of full-time or equivalent part-time paid experience performing routine office work or customer-facing roles.
• OR Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: [e-mail] YOU DO NOT HAVE TO VERIFY HIGH SCHOOL GRADUATION OR THE EQUIVALENT. PLEASE DO NOT SEND HIGH SCHOOL DIPLOMAS OR TRANSCRIPTS. You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé. Do you meet the qualifications for this title as outlined by the minimum qualifications? This question is only asking if you meet the minimum qualifications; you will be asked about your overall/total training and experience in the next question.

• I do not have the required education or training listed in the minimum qualifications.
• I meet the required education and training OR qualify for the position using one of the listed substitutions.

02

The next question asks how many years of training and related routine office work/clerical & customer service experience you have combined. Please use the following equivalency chart to convert any college or university education you have completed into the appropriate amount of qualifying experience: 90 clock hours = 1 month of experience 1080 clock hours = 1 year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Every forty-five (45) undergraduate quarter hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience After converting your college semester hours and/or degrees, related business school or vocational training into years of experience using the chart above, please add them to any paid routine office work/clerical experience or customer-facing roles you have had in order to answer the following question. How many total years of college/vo-tech education and full-time or part-time paid experience do you have performing routine office work or customer-facing roles?

• I have a total of 0 to less than 6 years of total qualifying experience and/or education.
• I have a total of 6 to less than 12 years of total qualifying experience and/or education.
• I have 12 or more years of total qualifying experience and/or education.

03

Type information about any college degrees, business school, vocational training or licensure here. You may also enter information about certification of ordination or ecclesiastical commission by an endorsing body or denomination here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide:

• Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
• Some college: 36 semester hours Spring 2021–Fall 2021 Marshall University
• Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
• Licensure/Certification: West Virginia Professional Engineering License 2024

If you have no relevant training or education to document, type "NONE" here.

04

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

05

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

06

Affirmation

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.
• Required Question