Human Resources Assistant

State of West Virginia; Hillsboro (WV); On-site; USD 36,000 - 52,000; Full time

Job summary

State of West Virginia is seeking an HR/Payroll Assistant to gather and process payroll records, generate reports, and support recruitment and new hire orientation. You will assist with postings, interviews, and onboarding packets while covering the HR Manager at events as needed.

The role requires a high school diploma, at least two years of clerical experience (HR/payroll preferred), and willingness to travel for training. State benefits apply.

Qualifications

• High School Diploma or equivalent is required.
• Two years of paid clerical experience, with at least one year in HR/payroll.
• Substitution: one year of education per thirty semester hours.
• A valid driver's license may be required.
• State employment offers a variety of benefits.

Responsibilities

• Gathers, processes, and maintains payroll and payroll records.
• Completes weekly reports and assists HR Manager with postings, interviews, and new hire orientation.
• Creates new hire orientation packets and supports recruitment events.
• Covers HR Manager at events and travels for training when needed.
• Adheres to state/federal payroll and HR regulations and ACA standards.

Skills

Clerical experience

HR/payroll knowledge

Interviews/orientation

Education

High school diploma or equivalent

Job description

Nature of Work

Under close supervision, gathers, processes, and maintains payroll and payroll records, ensuring that accurate and timely payroll procedures are followed. Completes weekly reports. Assists Human Resources Manager with various duties such as contacting applicants, completing justifications, submitting postings, requesting registers, administering Correctional Officer testing, helping with interviews and new hire orientation, creating new hire interview and orientation packets and other various duties. This position attends recruiting events and covers for the HR Manager as needed. Follow all State and Federal rules and regulations pertaining to payroll and Human Resources. Comply with all departmental policies, institutional operating procedures, and American Correctional Association (ACA) standards in Human Resources/Payroll. May be required to travel for training opportunities and to work security post as part of regular duties and all other duties as assigned.

Minimum Qualifications

Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.

State employment offers a variety of benefits.

01

The minimum qualifications for this job title are: Training: High School Diploma or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting. Substitution: Candidates may substitute education from an accredited college or university for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education. Note: A driver's license may be required. Before answering any of the following questions concerning your qualifications, please read and familiarize yourself with the following West Virginia Division of Personnel work experience definitions: Clerical - Typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organization's website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information. Paraprofessional - Typically performs some of the duties of a professional or a technician in a support role, which usually requires less formal training and/or experience normally required for a professional or technical status. Usually requires an Associate degree, or business/vocational training. Do you have a high school diploma or the equivalent?

• Yes, I have a high school diploma or the equivalent.
• No, I do not have a high school diploma or the equivalent. (Please do not apply.)

02

How do you qualify for this job title? Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume.

• I have at least two (2) years of full-time or part-time equivalent paid clerical experience, at least one (1) year of which was in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.
• I have at least sixty (60) semester hours from an accredited college or university.
• I do not meet either of the above requirements. (Please do not apply.)

03

How many total years of paid full-time or equivalent part-time experience do you have in human resources, payroll, bookkeeping, or accounting?

• I have at least one (1) year but less than two (2) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least two (2) years but less than four (4) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least four (4) but less than six (6) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least six (6) but less than eight (8) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least eight (8) or more years of paid experience in human resources, payroll, bookkeeping or accounting experience.

04

Type information about any college degrees, business school, vocational training or licensure here. You may also enter information about certification of ordination or ecclesiastical commission by an endorsing body or denomination here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide:

• Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
• Some college: 36 semester hours Spring 2021–Fall 2021 Marshall University
• Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
• Licensure/Certification: West Virginia Professional Engineering License 2024

If you have no relevant training or education to document, type "NONE" here.

05

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

06

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

07

AFFIRMATION:

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job‑related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.
• Required Question