Office Operations & Asset Coordinator

KR WOLFE; Lakeside (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

KR Wolfe, Inc. is seeking an Office Administrator to support day-to-day administrative, facility, and employee needs.

You will report to the Operations Manager and ensure an organized office environment, manage conference room scheduling, onboarding activities, and shipping/receiving functions to keep the team productive. As a key point of contact for employees, visitors, clients, and vendors, you will help foster a positive workplace culture, contribute to efficiency, and uphold KR Wolfe’s

Qualifications

• Requires a high school diploma or equivalent.
• Minimum of 2 years in office administration, administrative support, or related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite and common office technology.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and problem-solving skills.
• Professional demeanor and customer-service mindset.

Responsibilities

• Perform daily office opening and closing procedures.
• Answer and direct incoming calls and distribute voicemail inquiries.
• Greet and assist visitors, clients, vendors, and employees.
• Maintain filing systems and company records.
• Coordinate conference room scheduling and manage calendars.
• Prepare conference rooms for meetings and events including refreshments.
• Assist with expense entry, reporting, and administrative projects.
• Provide administrative support to departments and leadership as needed.
• Maintain a clean, organized office environment.
• Order and replenish office supplies and materials.
• Monitor office equipment and coordinate service requests.
• Coordinate vendor visits for facility-related services.
• Support workplace safety initiatives and emergency preparedness.
• Assist with office moves and furniture setups.
• Receive, sort, and process mail and packages.
• Process outgoing shipments and reconcile shipments.
• Track and manage shipments of equipment and supplies.
• Maintain inventories of office supplies and equipment.
• Assist with onboarding and offboarding employee equipment.
• Support inventory counts and asset audits.
• Plan employee events and office celebrations.
• Provide coverage during peak periods or absences.

Skills

Organizational skills

Time-management

Verbal and written communication

Microsoft Office proficiency

Multitasking

Attention to detail

Customer-service mindset

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

KR Wolfe, Inc. is seeking an Office Administrator to support day-to-day administrative, facility, and employee needs.

You will report to the Operations Manager and ensure an organized office environment, manage conference room scheduling, onboarding activities, and shipping/receiving functions to keep the team productive. As a key point of contact for employees, visitors, clients, and vendors, you will help foster a positive workplace culture, contribute to efficiency, and uphold KR Wolfe’s