Office & Facilities Operations Specialist

KR Wolfe Inc.; Lakeside (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

KR Wolfe Inc. is seeking an Office Administrator to support day-to-day administrative, facility, and employee support functions.

Reporting to the Operations Manager, you will help maintain an organized office, coordinate conference room scheduling, onboarding activities, and ensure teams have the tools and resources to succeed. You will be the primary point of contact for employees, visitors, clients, and vendors while promoting a positive workplace culture.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in office administration, administrative support, customer service, or a related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and common office technology.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and problem-solving skills.
• Professional demeanor and customer-service mindset.

Responsibilities

• Provide daily administrative support to the office and team.
• Coordinate conference room scheduling and manage calendars.
• Assist with shipping, receiving, and inventory tasks.
• Support onboarding of new employees and vendor coordination.
• Maintain filing systems and office records.
• Answer calls, greet visitors, and manage mail and packages.

Skills

Communication

Organization

Time management

Detail-oriented

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

KR Wolfe Inc. is seeking an Office Administrator to support day-to-day administrative, facility, and employee support functions.

Reporting to the Operations Manager, you will help maintain an organized office, coordinate conference room scheduling, onboarding activities, and ensure teams have the tools and resources to succeed. You will be the primary point of contact for employees, visitors, clients, and vendors while promoting a positive workplace culture.