Operations & Office Administrator

KR Wolfe Inc.; Phoenix (AZ); On-site; USD 38,000 - 45,000; Full time

Job summary

KR Wolfe, Inc. is seeking an Office Administrator to support daily administrative, facility, and employee service functions under the Operations Manager.

You will help maintain an organized office, coordinate room bookings, onboarding, and shipping, and ensure staff have tools and supplies to succeed. This role serves as a main contact for employees, visitors, clients, and vendors, contributing to operational efficiency and a positive workplace culture through reliability, attention to detail,

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in office administration or related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and common office technology.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and problem-solving skills.
• Professional demeanor and customer-service mindset.

Responsibilities

• Perform daily office opening and closing procedures.
• Answer and direct incoming phone calls and distribute voicemail inquiries.
• Greet and assist visitors, clients, vendors, and employees.
• Maintain filing systems and company records as needed.
• Coordinate conference room scheduling and manage meeting room calendars.
• Prepare conference rooms for meetings, trainings, interviews, and client visits.
• Assist with expense entry, reporting, and administrative projects as assigned.
• Provide administrative support to departments and leadership as needed.
• Maintain a clean, organized, and professional office environment.
• Order and replenish office supplies, kitchen supplies, and administrative materials.
• Monitor office equipment and coordinate service requests as needed.

Skills

Organizational skills

Time management

Verbal & written communication

Customer service mindset

Independent worker

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

KR Wolfe, Inc. is seeking an Office Administrator to support daily administrative, facility, and employee service functions under the Operations Manager.

You will help maintain an organized office, coordinate room bookings, onboarding, and shipping, and ensure staff have tools and supplies to succeed. This role serves as a main contact for employees, visitors, clients, and vendors, contributing to operational efficiency and a positive workplace culture through reliability, attention to detail,