Operations Office Administrator: Frontline Support

KR Wolfe

Phoenix (AZ)

On-site

USD 40,000 - 52,000

Full time

14 days+

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Job summary

KR Wolfe, Inc. is seeking an Office Administrator to support day-to-day administrative, facility, and employee support functions.

Reporting to the Operations Manager, you will maintain an organized office, coordinate conference room scheduling, support onboarding, manage shipping/receiving, and ensure staff have tools and resources to succeed. This role acts as a primary contact for employees, visitors, clients, and vendors, driving operational efficiency and a positive workplace culture in KR

Qualifications

High school diploma or equivalent required.
Minimum of 2 years of experience in office administration, administrative support, customer service, or a related role.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite and common office technology.

Responsibilities

Perform daily office opening and closing procedures.
Answer and direct incoming phone calls and distribute voicemail inquiries.
Greet and assist visitors, clients, vendors, and employees.
Maintain filing systems and company records as needed.
Coordinate conference room scheduling and manage meeting room calendars.
Prepare conference rooms for meetings, trainings, interviews, and client visits, including refreshments and materials as needed.
Assist with expense entry, reporting, and administrative projects as assigned.
Provide administrative support to departments and leadership as needed.