Office Support & Operations Associate I

Forvis-Mazars; Louisville (KY); On-site; USD 38,000 - 48,000; Full time

Job summary

Forvis Mazars, LLP is seeking a Firm Support Specialist I to assist employees and partners with administrative tasks, calendar management, travel bookings, mail handling, and facilities support. The role emphasizes quality control and a professional, organized office environment.

The ideal candidate will have a high school diploma, proficiency with Microsoft Office, and 1+ year of administrative experience. Associates degree preferred; onsite Louisville, KY location.

Qualifications

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Associate's Degree is preferred.
• 1+ year of related administrative experience is preferred.

Responsibilities

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed.
• Handle incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm.
• Greet guests with lasting, positive impressions of the Firm.
• Perform all aspects of facilities support.
• Ensure a clean, organized and efficient office environment.
• Assist with planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery.
• Special projects as assigned, including tax return assembly and mailing
• Process paper filing of extensions, as necessary
• Tax return paper assembly and mailing

Skills

Quality control

Education

High school diploma or equivalent

Associate's Degree

Tools

Microsoft Office Suite

Job description

Forvis Mazars, LLP is seeking a Firm Support Specialist I to assist employees and partners with administrative tasks, calendar management, travel bookings, mail handling, and facilities support. The role emphasizes quality control and a professional, organized office environment.

The ideal candidate will have a high school diploma, proficiency with Microsoft Office, and 1+ year of administrative experience. Associates degree preferred; onsite Louisville, KY location.