Administrative & Office Support Specialist I

Forvis Mazars, LLP; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Forvis Mazars, LLP is seeking a Firm Support Specialist I in Louisville, KY. This role provides comprehensive administrative support to partners and employees, ensuring calendars, travel logistics, mail handling, and office operations run smoothly.

Responsibilities include coordinating meetings, greeting guests, managing inquiries, and assisting with events. A high school diploma and proficiency in Microsoft Office are required; an Associate's degree and 1+ year experience are preferred.

Qualifications

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Associate's Degree.
• 1+ year of related administrative experience.

Responsibilities

• Provide support for Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
• Oversee day-to-day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Greet guests with lasting, positive impressions of the Firm and manage switchboard tasks.
• Assist with planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• Finalize documents in an electronic format and proper filing/organization of those documents.
• Print documentation and bind for client delivery.
• Special projects as assigned, including tax return assembly and mailing.
• Process paper filing of extensions, as necessary.
• Tax return paper assembly and mailing.

Education

High school diploma or equivalent

Associate's Degree

Tools

Microsoft Office Suite

Job description

Forvis Mazars, LLP is seeking a Firm Support Specialist I in Louisville, KY. This role provides comprehensive administrative support to partners and employees, ensuring calendars, travel logistics, mail handling, and office operations run smoothly.

Responsibilities include coordinating meetings, greeting guests, managing inquiries, and assisting with events. A high school diploma and proficiency in Microsoft Office are required; an Associate's degree and 1+ year experience are preferred.