Office Operations & Admin Support Specialist

Cayuse Holdings; Washington (District of Columbia); On-site; USD 55,062 - 59,608; Full time

Benefits offered by this job

Health & Welfare

Telemedicine

Dental & Vision

Employee Assistance Program (EAP)

Life Insurance

Voluntary Life Insurance

401(k) with match

Paid Time Off

Job summary

Cayuse Holdings is seeking an Office Management Secretarial Support Specialist in Washington, DC to ensure day-to-day operations. You will manage correspondence, schedules, records, and support internal and external stakeholders, with a focus on accuracy and compliance.

You will coordinate travel, prepare documents, and serve as the first point of contact for SharePoint sites. This role requires an Active Secret clearance, U.S.

Qualifications

• High school diploma and three years of relevant office management experience.
• A two-year college degree in Office Management, Business Administration, or other related field together with two years of office management experience.
• Active Secret clearance is required for this position.
• Knowledge of establishing travel arrangements via E2 Systems.
• Working knowledge of State Department travel policies.
• U.S. Citizenship is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Responsibilities

• Answer telephone calls; greet visitors; refer inquiries to staff.
• Schedule and coordinate appointments and meetings; reserve conference rooms.
• Manage files and records; prepare materials for archiving or disposal.
• Digitize, upload, and file documents using scanning equipment.
• Prepare and route documents (reports, letters, cables) per standards.
• Download materials from Dept. systems and the internet; store/distribute.
• Send/receive materials via fax; ensure documentation and tracking.
• Deliver materials or coordinate pickup and distribution.
• Copy, collate, and assemble documents for meetings and briefings.
• Prepare and submit Time and Attendance data (WEB TATEL).
• Prepare travel orders and all travel arrangements (E2 Solutions).
• Prepare travel, taxi, and reimbursement vouchers per regulations.
• Request diplomatic passports and visas for staff/travelers.
• Draft country clearance requests using myServices.
• Serve as first contact for office SharePoint sites and update pages.
• Finalize and deliver documents to principals; ensure accuracy.
• Monitor ALDAC cables through SMART system; routing awareness.
• Compile annual performance appraisal documentation and upload to ePerformance system.
• Order office supplies via bureau work order system; coordinate pickup.
• Provide logistical support for internal conferences and meetings.
• Prepare work orders for services/supplies; coordinate with GSO.
• Maintain office management calendar; update daily.
• Prepare meeting briefs and background information.
• Record minutes and prepare briefing materials for distribution.
• Develop SOPs for office administration.
• Update seating charts, organization charts, phone lists, welcome books.
• Other duties as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multitasking

Confidential information handling

MS Office proficiency

Education

High school diploma + 3 years experience

Two-year college degree in Office Management/Business Admin

Tools

MS Office

SharePoint

Job description

Cayuse Holdings is seeking an Office Management Secretarial Support Specialist in Washington, DC to ensure day-to-day operations. You will manage correspondence, schedules, records, and support internal and external stakeholders, with a focus on accuracy and compliance.

You will coordinate travel, prepare documents, and serve as the first point of contact for SharePoint sites. This role requires an Active Secret clearance, U.S.