Executive Office & Secretarial Support Specialist

Cayuse Holdings; Washington (District of Columbia); On-site; USD 114,341,000 - 123,984,000; Full time

Benefits offered by this job

SCA Health & Welfare fringe benefits

Telemedicine

Dental & Vision

EAP

Basic Life and AD&D Insurance (Company

Voluntary Life and AD&D options

401(k) Retirement Savings Plan with no

Paid Time Off

Job summary

Cayuse Holdings in Washington, DC seeks an Office Management Secretarial Support Specialist to ensure smooth daily operations by handling correspondence, coordinating schedules and meetings, and maintaining records for internal and external stakeholders.

Responsibilities include greeting visitors, managing documents, coordinating travel, preparing reports, and supporting program managers with logistics and office administration, while upholding security and compliance requirements.

Qualifications

• High school diploma with 3 years of relevant office management experience.
• A two-year college degree in Office Management, Business Administration, or related field with two years of office management experience.
• Active Secret clearance is required for this position.
• Knowledge of establishing travel arrangements via E2 Systems.
• Working knowledge of State Department travel policies.
• U.S. Citizenship is required.

Responsibilities

• Answer telephone calls, greet visitors, and refer inquiries to appropriate staff.
• Coordinate appointments and meetings and reserve conference rooms.
• Maintain files and records per disposition schedule and archive as needed.
• Digitize and file documents using scanning equipment and electronic repositories.
• Prepare and route a wide range of documents per Department standards.
• Download materials from approved systems and ensure proper storage.
• Submit time and attendance data using WEB TATEL.
• Arrange travel orders and support travel using E2 Solutions.
• Prepare travel and reimbursement vouchers according to regulations.
• Coordinate passport applications and visas for staff travelers.
• Prepare country clearance requests using myServices.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Multitasking

Self-motivated

Confidential information handling

MS Office proficiency

Education

High school diploma with 3 years office management experience

Two-year college degree in Office Management or Business Administration

Tools

MS Office Suite

Job description

Cayuse Holdings in Washington, DC seeks an Office Management Secretarial Support Specialist to ensure smooth daily operations by handling correspondence, coordinating schedules and meetings, and maintaining records for internal and external stakeholders.

Responsibilities include greeting visitors, managing documents, coordinating travel, preparing reports, and supporting program managers with logistics and office administration, while upholding security and compliance requirements.