Office Operation Assistant Manager

Prestigecm; San Francisco (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off (PTO)

Job summary

PrestigeCM in San Francisco, CA is seeking a Consulting Operations Assistant Manager to manage core business functions within a dynamic consulting environment. This role includes streamlining operations, supporting accounting and HR processes, and assisting with marketing materials.

The ideal candidate will possess 2–5 years of relevant experience, a bachelor’s degree, and strong attention to detail. Benefits include health insurance, 401(k), and paid time off.

Qualifications

• 2–5 years of administrative, accounting, or operations experience preferred.
• Must have a bachelor's degree in a related field.
• Comfortable multitasking in a shifting environment.

Responsibilities

• Lead office coordination and manage project documentation.
• Prepare invoices and track expenses for financial health.
• Manage employee onboarding and maintain personnel records.
• Assist in drafting presentations and marketing materials.

Skills

Administrative experience

Accounting skills

Operations experience

Attention to detail

Problem-solving skills

Education

Bachelor’s degree in Business, Accounting, Engineering

Tools

Office software

Billing systems

Job description

Company Overview

PrestigeCM is a specialized consulting firm providing premier Program and Construction Management services. We protect owner interests by delivering structured, detail-oriented, and reliable operational support for complex infrastructure projects.

Position Summary

We are seeking a proactiveConsulting Operations Assistant Managerto anchor our day-to-day business functions. This multi-functional role is the backbone of our office, blending administration, financial support, HR coordination, and marketing. You will work directly with our project teams in a fast-paced environment where your organization ensures our clients' success.

Key Responsibilities

• Operations & Admin:Lead office coordination, manage critical project documentation, and maintain internal filing systems.
• Accounting & Billing:Support financial health through meticulous invoice preparation, expense tracking, and data entry. Coordinate with vendors and project teams on billing milestones.
• HR Coordination:Manage employee onboarding, maintain personnel records, and ensure compliance with internal HR administrative processes.
• Strategic Communications:Assist in drafting professional presentations and marketing materials. Provide light support for company updates and digital documentation.

Skills & Qualifications

• Experience:2–5 years of administrative, accounting, or operations experience preferred (AEC industry experience is a plus).
• Education:Bachelor’s degree in Business, Accounting, Engineering, or a related field preferred.
• Technical:Comfortable with office software, billing systems, and multitasking in a shifting small-business environment.
• Attributes:Extreme attention to detail, a problem-solving mindset, and the ability to work independently.

Additional Requirements

• Must be able to workon-sitein San Francisco, CA.
• Valid US work authorization required (no visa sponsorship available).
• Local candidates preferred.

What We Offer

• Health insurance and 401(k) plan.
• Paid time off (PTO).
• Opportunity to grow within a dynamic consulting environment.

Compensation

$40,000 – $60,000 per year(commensurate with experience).

How to Apply

How to Apply: Please submit your resume along with a brief cover letter in the message field. Include your expected salary and details regarding your relevant experience.