Office Manager

Building Talent | AEC Talent Agency; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Confidential AEC Firm in San Francisco is seeking an experienced Office Manager to oversee day-to-day operations of its office. This role partners with leadership to manage facilities, vendors, budgeting, events, and client experience.

The ideal candidate will have 5+ years in office management, experience with professional services, and excellent communication and organizational skills. On-site role, with a strong focus on maintaining a polished, efficient office environment.

Qualifications

• 5+ years of office management or senior administrative experience.
• Architecture, engineering, construction, or other professional services experience strongly preferred.
• Experience managing vendors, facilities, budgets, and office operations.
• Excellent communication and organizational skills.
• Comfortable working independently and making sound decisions.
• Professional, polished, and client-focused.

Responsibilities

• Oversee day-to-day office operations and administrative functions.
• Serve as the primary point of contact for vendors, building management, and office services.
• Manage office expenses, purchasing, and operating budgets; coordinate office technology and work with third-party IT support.
• Plan office events, meetings, and client functions.
• Support travel, scheduling, and onboarding logistics as needed.
• Create a welcoming, professional environment for clients, visitors, and employees.
• Identify opportunities to improve office processes and efficiency.

Skills

Office management

Vendor management

Budgeting

Event planning

Communication

Organization

Job description

Full-Time | Exempt | On-site (5 days/week)

$85,000–$120,000 DOE

Our client, a confidential mid-sized AEC firm in San Francisco, is seeking an experienced Office Manager to oversee the day-to-day operations of its office.

This is a highly visible role for someone who enjoys taking ownership, solving problems, and keeping an office running smoothly. You’ll partner closely with leadership while managing everything from office operations and facilities to vendors, budgeting, events, and client experience.

What You’ll Do

• Oversee day-to-day office operations and administrative functions
• Serve as the primary point of contact for vendors, building management, and office services
• Manage office expenses, purchasing, and operating budgetsCoordinate office technology and work with third-party IT support
• Plan office events, meetings, and client functions
• Support travel, scheduling, and onboarding logistics as needed
• Create a welcoming, professional environment for clients, visitors, and employees
• Identify opportunities to improve office processes and efficiency

What We’re Looking For

• 5+ years of office management or senior administrative experience
• Architecture, engineering, construction, or other professional services experience strongly preferred
• Experience managing vendors, facilities, budgets, and office operations
• Excellent communication and organizational skills
• Comfortable working independently and making sound decisions
• Professional, polished, and client-focused

Candidates must currently reside in the San Francisco Bay Area or within a reasonable commuting distance of San Francisco.