Office of General Counsel-Executive Assistant (812951)

Nitelines USA Inc.; Tallahassee (FL); On-site; USD 28,000 - 41,000; Full time

Job summary

NiteLines USA is seeking a paralegal/legal secretary for our Tallahassee office. The role requires 3–5 years of paralegal or legal secretary experience, familiarity with Florida court systems, and the ability to work with 3–4 attorneys.

Responsibilities include drafting and filing documents, managing attorney calendars, and coordinating court-related tasks. Hours are Monday–Friday, 8:30 am–5:30 pm, with a 6-month+ assignment in Office of General Counsel.

Qualifications

• 3–5 years paralegal or legal secretary experience; familiarity with Florida court systems.
• Experience filing documents with the court and coordinating with multiple attorneys.
• Proficient in MS Office and document preparation.

Responsibilities

• Acts as legal secretary for assigned attorneys.
• Formats, finalizes, types, and files documents.
• Prepares letters and legal documents from drafts.
• Files pleadings and motions with appropriate tribunals.
• Serves or arranges service of legal documents and maintains case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retains and schedules court reporters and obtains transcripts.
• Performs general secretarial duties such as phone calls and travel arrangements.
• Proficient in MS Office, including Word, Outlook, Excel and PowerPoint.
• Closes case files and supports office management as needed.

Skills

Paralegal experience

MS Office suite

Court filings

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Established in 1994, NiteLines USA has successfully delivered contract support services to more than 144 government institutions and medical treatment facilities across the country. We’re a dynamic and growing organization, offering a wide range of employment opportunities. We are seeking professionals and dedicated individuals to be part of our team, where integrity, respect, accountability, and collaboration are among our core principles. Work with a dedicated and caring organization and start doing your life's best work.

FL-DEP-Office of General Counsel-Executive Assistant (812951)

Pay rate: $20.00-$30.00 per hour

Assignment ( 6 months+)

Job location: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000

Hours: Monday - Friday 8:30 am - 5:30 pm

Dress Code: Appropriate, Semi-Professional Dress Attire

Work Environment: Office

Position Summary:

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.