General Counsel-Executive Assistant

MillenniumSoft Inc; Tallahassee (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Florida Department of Environmental Protection seeks a paralegal/legal secretary to support 3-4 attorneys in the Office of General Counsel. 3-5 years of experience preferred; pay is based on experience. Office environment with standard dress code.

The role requires documenting, filing, and coordinating court filings, subpoenas, and discovery. Strong MS Office skills and calendar management are essential.

Qualifications

• 3-5 years paralegal/legal secretary experience.
• Experience preparing legal documents and subpoenas.
• Experience preparing discovery requests and scheduling hearings/trials/depositions.
• Familiarity with Florida court systems.

Responsibilities

• Act as legal secretary for assigned attorneys.
• Format, finalize, type, and file documents.
• Prepare letters and legal documents from drafts.
• File pleadings and motions with tribunals.
• Serve or arrange service of legal documents; maintain attorney case files.
• Prepare subpoenas and discovery requests.
• Schedule hearings, trials, and depositions; arrange facilities as directed.
• Retain and schedule court reporters and obtain transcripts.
• Manage attorney calendars.
• Handle general secretarial duties (phone calls, travel arrangements).
• Close case files and support office management as needed.

Skills

Microsoft Office

Florida court systems

Legal document drafting and filing

Calendar and scheduling

General secretarial

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Title/Role: FL-DEP-Office of General Counsel-Executive Assistant

Worksite Address: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000

CAI Contract Manager (CAI Use Only): Sherry Mellow

Engagement Type: Contract

Job Summary

The FL-DEP Office of General Counsel is seeking a paralegal/legal secretary with 3 - 5 years of experience, familiar with the Florida court systems, to support 3 - 4 attorneys. Pay rate to be determined based on candidate experience and interview. Dress code: appropriate, semi-professional attire. Work environment: office.

Roles & Responsibilities

• Act as legal secretary for assigned attorneys
• Format, finalize, type, and file documents
• Prepare letters and legal documents from drafts
• File pleadings and motions with appropriate tribunals
• Serve or arrange service of legal documents; maintain attorney case files
• Prepare subpoenas and discovery requests
• Schedule hearings, trials, and depositions; arrange facilities as directed
• Retain and schedule court reporters and obtain transcripts
• Manage attorney calendars
• Handle general secretarial duties (phone calls, travel arrangements)
• Close case files and support office management as needed

Experience

• Paralegal/legal secretary experience - 3-5 years
• Microsoft Office (Word, Outlook, Excel, PowerPoint) - 3 years
• Preparing legal documents and subpoenas - 3 years
• Preparing discovery requests and scheduling hearings/trials/depositions - 3 years
• Formatting, finalizing, typing, and filing documents - 3 years
• Preparing letters and legal documents from drafts - 3 years
• Filing pleadings and motions with tribunals - 3 years
• Managing executive/attorney calendars - 2 years
• Managing travel arrangements - 1 year

Key Skills

• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Knowledge of Florida court systems
• Legal document drafting and filing
• Court/tribunal filing procedures
• Calendar and scheduling management
• General secretarial and office support skills

Eligibility & Qualifications

• Ability to speak and understand English
• High school diploma required
• Associate's or Bachelor's degree preferred
• Experience working within the Florida Courts system - preferred