Office Manager, Welcoming Center

The SSI Group; Chicago (IL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Flexible paydays

Competitive salary

Advancement opportunities

Overtime pay premium

Comprehensive benefits

Paid time off

Job summary

The SSI Group in Chicago, IL is seeking an organized office manager to oversee daily administrative tasks and support HR onboarding. You will coordinate workflows, supervise staff, and support program operations in a fast-paced environment.

Ideal candidates will have strong communication skills, proficiency in Microsoft Office, and the ability to adapt to changing priorities. This full-time role offers comprehensive benefits and a supportive team culture.

Qualifications

• High school diploma or equivalent required.
• Two (2) years of college or equivalent preferred.
• Background check clearance required.
• CANTS background check clearance if required by program.

Responsibilities

• Manage and coordinate general office responsibilities.
• Establish workflow processes for file and database management.
• Oversee project management: planning, organizing, and delegating tasks.
• Ensure new employee orientation and paperwork for HR compliance.
• Perform clerical tasks including filing, data entry, and phones.
• Maintain confidential information and files.
• Provide supervision and training for assigned staff.
• Collaborate with management on programmatic and community issues.

Skills

Communication skills

Organization

Microsoft Office

Multitasking

Professionalism

Education

High school diploma or equivalent

Two years college or equivalent preferred

Tools

Microsoft Office

Job description

Benefits and Perks:

LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you’re helping make a positive difference in the lives of others,as well as these career advantages:

• On Demand Flexible Paydays for earned wages through an app called Dayforce Wallet.
• Competitive salary based upon relevant education, experience, and licensure.
• Salary $20/Hourly.
• Opportunity for advancement.
• Overnight pay premium available.
• Comprehensive benefits package forFull-Timeemployees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours.
• The paid training you need to learn, grow, and succeed!

Essential Functions:

• Manage and coordinate general office responsibilities.
• Using independent judgement, establish workflow processes for file and database management.
• Responsible for project management; planning, organizing, communicating, and delegating tasks.
• Interpret and make decisions regarding administrative functions and staff.
• Ensure new employee orientation is conducted for new hires and ensure all new hire paperwork is complete, correct, and submitted to Human Resources in a timely manner.
• Complete administrative tasks and clerical duties, including but not limited to filing, faxing, copying, data entry, and answering phones.
• Maintain confidential information and files.
• Complete all documentation, reports and other data as required by management and funding sources.
• Provide direct supervision, training, support, review, and evaluation for assigned staff.
• Collaborate with other management staff in programs and network on programmatic, fiscal, organizational, and community issues.
• Demonstrate professional, positive behavior and carry out responsibilities with integrity, treating clients, families, other LSSI workforce members, and collaborative organizations and/or individual in a dignified, respectful, honest, and fair manner.

Position Qualifications:

• High school diploma or equivalent required.
• Two (2) years of college or equivalent preferred.
• Background check clearance required.
• CANTS background check clearance if required by program.
• Three (3) to five (5) years office management experience or related work required.
• Knowledge of office organization and management required.
• Demonstrated ability to communicate in a clear, comprehensible manner, both verbally and in writing.
• Excellent organization, presentation, and pc/computer skills, including experience using Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) along with other designatedsoftware.
• Demonstrated ability to accept responsibility as well as the ability to effectively manage changing priorities.
• Demonstrated professionalism with the ability to work collaboratively with others.
• Demonstrate sensitivity and responsiveness to cultural differences present in both the service population and staff.
• Valid driver’s license, in good standing for the state of residency may be required.
• Access to reliable transportation may be required.
• Valid IL statutory minimum liability insurance coverage, bodily injury, and property damage may be required.