Office Manager

Rivet; Washington (District of Columbia); On-site; USD 72,000 - 82,000; Full time

Benefits offered by this job

Vacation plan

Retirement program

Competitive salaries

Job summary

Rivet Operations Company LLC is seeking an Office Manager to support SSP Headquarters at the Washington Navy Yard, DC. This full-time, on-site role provides independent administrative, records management, and coordination support to an SSP Headquarters branch.

You will write technical correspondence and reports used by leadership, plan major meetings, and handle security information per SSP policy. Requires 4+ years of admin experience and ability to obtain a DoD CAC clearance.

Qualifications

• Associates degree or equivalent required; Bachelors degree preferred.
• 4+ years of administrative experience supporting executives.
• Proficiency in Outlook, Word, PowerPoint and Excel.
• Ability to obtain and maintain a DoD CAC for Navy networks and facilities.

Responsibilities

• Complete required training in DTS, records management, Navy correspondence, SMARTS, and SEAS with certificates of completion.
• Book travel in DTS per SSP travel policy.
• Prepare letters, memos, and documents per the Navy Correspondence Manual.
• Plan and run meetings, set objectives, agendas, attendees, minutes, and follow-up on actions.
• Schedule conference rooms, calls, and video conferences.
• Maintain calendars and manage appointments and priorities.
• Prepare responses to inquiries and assemble briefing materials.
• Handle routine office operations and mail per guidelines.

Skills

Office administration

Executive support

Email management

Scheduling

Education

Associates degree

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Job Title: Office Manager Location: Washington, DC

Rivet Operations Company is looking for an Officer Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This role is full-time (40 hours per week) and on site. It provides independent daily administrative, records management, and coordination support to an assigned SSP Headquarters branch.

In this role, you will write technical correspondence and reports that leadership uses to make decisions. It also helps plan and runs major meetings, and processes security information under SSP security policy. It suits an experienced administrative professional who works independently, uses sound judgment, and solves problems without close direction while meeting strict deadlines.

Key Responsibilities

• Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.
• Book travel in DTS according to SSP travel policy and procedures.
• Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
• Plan and run meetings from start to finish. This includes setting objectives, building agendas, inviting attendees, taking and distributing minutes, and following up on action items.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
• Prepare responses to outside inquiries about assigned projects, and pull together briefing and presentation materials from multiple sources.
• Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.
• Process mail according to SSP correspondence guidelines.

Required Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
• Associates degree or equivalent is required; Bachelors degree is preferred.
• 4+ years of administrative experience, including past support to an office, Senior Executive Service (SES) members, or other executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Benefits: Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.rivetopsllc.com.

Physical Requirements:Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 40 lbs.

Please note: Rivet Operations Company LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Rivet Operations Company LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $72,000.00 - USD $82,000.00 /Yr.