Administrative Support Specialist

Kmrg, Llc; Washington (District of Columbia); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

None

Job summary

KMRG, LLC is seeking an Administrative Support Specialist to support the U.S. Navy SSP Headquarters at Washington Navy Yard. You will manage office schedules, coordinate meetings and travel, prepare Navy correspondence, and maintain branch operations across SSP Headquarters.

The role requires strong organization, 4+ years of admin experience, and proficiency in MS Office. On-site position with federal procedures and SECRET clearance eligibility.

Qualifications

• Associate's degree or equivalent required.
• At least 4 years of administrative experience, including support to office, SES, or executive personnel.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to format, process, and maintain official documents and records.
• Ability to schedule appointments and manage professional email correspondence.
• Ability to prepare accurate business correspondence, reports, and presentation materials.
• Professional judgment, initiative, and independent decision-making.
• Ability to work independently and collaboratively under deadlines.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) under Navy procedures.
• Coordinate meetings, conference rooms, calls, and video teleconferences.
• Prepare meeting agendas/minutes and distribute updates.
• Prepare official memoranda, form letters, and reports to Navy standards.
• Gather information for inquiries, briefings, and SSP presentations.
• Maintain records and branch files, and manage archived documentation.
• Track tasks, projects, and deadlines across branches.
• Process incoming mail per SSP guidelines.
• Coordinate with SSP personnel to support office procedures.
• Resolve administrative issues and develop workflow solutions.
• Manage supply requests, printer stations, and telephone rosters.
• Process security-related information; support DISS visit requests if assigned.
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, SEAS.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Scheduling

Email management

Independent decision-making

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

Title: Administrative Support Specialist

Location: Washington Navy Yard, Washington, DC 20374

Schedule: Full-time (40 hours/week), Monday–Friday

Pay: $40.00–$45.00/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are recruiting an Administrative Support Specialist to support the U.S. Navy Strategic Systems Programs (SSP) Headquarters at Washington Navy Yard. In this role, you will manage office schedules and records, coordinate meetings and official travel, prepare Navy correspondence, and maintain effective branch operations across SSP Headquarters.

RESPONSIBILITIES

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
• Coordinate meetings, conference rooms, conference calls, and video teleconferences
• Prepare meeting agendas and minutes, distribute updates, and follow up on action items
• Prepare official memoranda, form letters, technical correspondence, and reports under Navy standards
• Gather information for inquiries, briefings, and presentations to SSP personnel
• Maintain paper and electronic records, branch files, and archived documentation
• Track priority tasks, projects, deliverables, and deadlines across assigned branches
• Process incoming mail and route correspondence according to SSP guidelines
• Coordinate with SSP personnel across branches to support consistent office procedures
• Resolve administrative issues and independently develop practical workflow solutions
• Manage supply requests, monitor printer stations, and maintain telephone rosters
• Process security-related information under SSP procedures; support DISS visit requests if assigned to SSP Security
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

• Associate's degree or equivalent
• At least 4 years of administrative experience, including previous support to an office, SES, or executive personnel
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Skill in formatting, processing, and maintaining official documents and records
• Ability to schedule appointments and manage professional email correspondence
• Ability to prepare accurate business correspondence, reports, and presentation materials
• Professional judgment, initiative, and independent decision-making
• Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

• Bachelor's degree

SECURITY / ACCESS

• Must be a U.S. citizen and able to obtain and maintain a SECRET clearance

LOCATION

• 1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
• Primarily on-site; branch schedules vary within 6:00 AM–6:00 PM ET; telework requires prior Government approval

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.