Office Manager View role

Meadows Dental Care; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Sign-on bonus

Health insurance

Paid time off

Gym membership

Year-end bonus

Management training paid for

Job summary

Meadows Dental Care is seeking an Office Manager who owns the numbers, the schedule, and the team. This is not a clerical role; you will hold production and collection targets, run the morning huddle, and hire and develop the front and back office to keep doctors focused on dentistry.

You will make decisions, manage claims and aging, and ensure HIPAA and state compliance with proper recordkeeping. The role demands leadership and a commitment to high ethical standards.

Qualifications

• Two or more years managing a dental practice or equivalent healthcare leadership.
• Fluent in practice management software, insurance workflows, and dental reporting.
• Able to address team issues directly and promptly.
• Strong numbers literacy to read production reports and drive Monday changes.

Responsibilities

• Own daily, weekly, and monthly production and collection targets and report on them.
• Run the morning huddle and maintain a productive schedule with no holes or overbooks.
• Hire, train, schedule, and develop the administrative and clinical support team.
• Keep claims, attachments, and accounts receivable current; chase aged balances.
• Handle escalated patient concerns before they become reviews.
• Ensure HIPAA, OSHA, and state regulation compliance and proper records.

Skills

Dental practice management

Leadership

Insurance workflows

Financial acumen

HIPAA compliance

Tools

Dental software

Job description

Meadows Dental Care is looking for an Office Manager who owns the numbers, the schedule, and the team.

This is not a clerical role. You will hold the production and collection targets, run the morning huddle, hire and develop the front and back office, keep insurance aging under control, and make sure the doctors can spend their day doing dentistry.

You will have the authority to make decisions, and the expectation that you will make them.

What you'll do

• Own daily, weekly, and monthly production, collection, and case-acceptance targets, and report on them.
• Run the morning huddle and keep the schedule productive — no holes, no overbooked columns.
• Hire, train, schedule, and develop the administrative and clinical support team.
• Keep claims, attachments, and accounts receivable current, and chase aged balances before they age further.
• Handle escalated patient concerns before they become reviews.
• Keep the practice compliant with HIPAA, OSHA, and state regulations — and keep the records that prove it.

What we're looking for

• Two or more years managing a dental practice, or comparable leadership in a healthcare office.
• Fluency in practice management software, insurance workflows, and dental reporting.
• Willing to have the direct conversation with a team member on the day it is needed, not the week after.
• Numbers literacy: you can read a production report and say what should change on Monday.
• High moral and ethical standards that cannot be compromised under any circumstances.

What we offer

• Competitive pay, reviewed annually and benchmarked above local market rates.
• Sign-on bonus and referral bonus.
• Paid time off.
• Health insurance coverage.
• Paid gym membership for you and your family.
• Year-end bonus for performance above target.
• Base salary plus a bonus tied to practice performance.
• Continuing education and management training paid for.