Office Manager-Trenton

Socket.dev; Trenton (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

Socket.dev is seeking a detail-oriented Office Administrator in Tennessee to manage daily office routines, payroll processing, and data entry tasks. You will handle TIMAS and Paylocity records, maintain census data for residents, and support HR processes in a healthcare setting.

The role requires strong communication skills, 1–2 years of office experience, and the ability to maintain accurate records in line with company policy. CPR/First Aid training or completion within 30 days is required.

Qualifications

• Must be 18 years or older.
• Valid Driver’s license or state ID not required here but listed in description? (if applicable)
• Successful completion of a drug screen is required.
• Background check in line with policy (no assault or weapons).
• Minimum 1–2 years office experience preferred.
• CPR & First Aid certification or completion within 30 days of employment.

Responsibilities

• Greet and coordinate with public, staff, clients and families.
• Plan the office routine and ensure payroll is processed timely.
• Enter new hires/terminations into TIMAS and maintain records.
• Maintain accurate resident census and daily records.
• Prepare monthly books for the corporate controller.
• Maintain DHS EBT benefits records for residents.
• Ensure staff are trained per policy and hiring process is followed.
• Provide support to Nurse and Executive Director as needed.

Skills

Office administration

Data entry

Communication skills

CPR & First aid

Computer skills

Education

High School Diploma

Undergraduate/Graduate degree in related field preferred

Tools

TIMAS

Paylocity

Job description

Description

Deal effectively with public, staff, clients, families, and co-workers and answer multi-line phone system.

Plans the office routine.

Ensures payroll is completed and distributed when due

Gathers monthly statistical data.

Ensures the books are properly summarized and ready for the corporate controller at the end of the month.

Maintains the residents spending funds.

Enter new hires/termination into the Paylocity system and maintain up to date accurate records as required by company policy.

Maintain accurate employee time records.

Maintain complete and accurate resident daily/weekly/monthly census as required by company policy, the mental health organization and the insurance companies.

Complete an accurate TN Anytime records on each resident.

Apply for and maintain accurate records of all Resident’s DHS EBT benefits.

Ensure that new residents are entered into the TIMAS system in a timely manner.

Help ensure that all resident paperwork is entered into the TIMAS system on a regular basis.

Ensure that all resident’s Social Security benefits are up to date and maintained.

Ensure that all staff are trained according to company policy.

Ensure that the hiring process is followed according to company policy.

Review and approve staff documentation in TIMAS.

Give support to your Nurse and Executive Director as needed.

Requirements

1. Must be 18 years of age or older

2. Valid Driver’s license or state ID

3. Successful completion of a drug screen

4. Background results within company standards (i.e. no assault, bodily harm, possession of weapons or drug charge)

5. Minimum of a High School Diploma. Have obtained an undergraduate or graduate degree in related field. LPN or Bachelor’s Degree preferred.

6. Must have CPR & First aid or must complete MSHN CPR/first aid class within first thirty days of employment. Certification must be repeated every 2 years.

7. Must provide a TB-Skin test result or complete test through MSHN within the first thirty days of employment. Test will be repeated annually.

8. Requires strong computer and Internet research skills, flexibility, and excellent interpersonal

skills

9. Excellent oral and written communication skills.

10. At least 2 years office experience preferred.